Combined Benefits Platform- Provision of Employee Benefit Services

Reference code: 
PCD 321
Date signed: 
29 January 2018
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The MPS is seeking to supply a combined benefits package for Employee Services to the organisation by using the Crown Commercial Services (CCS) framework. 

The framework will be awarded to a single supplier to provide the following services only; Cycle to Work Scheme (via salary sacrifice), Childcare Voucher Scheme (via salary sacrifice), Car Hire Scheme, Home Technology Scheme, Access to discounted Goods and Service, Associated secure website dedicated to the MPS, where users can access all offers. 

The total value of this requirement for the MPS is likely to be between £10 - £15 million.  However, this value is representative of spend between employees and the supplier with costs recovered by the MPS via salary sacrifice.


The duration of the call-off contract of 48 months; this is the maximum term for a call off contract from a framework and there will be no option to extend. 
 

Recommendation

The DMPC is asked to approve:
•    The use of the CCS framework Lot RM3704, the total value of this requirement for the MPS is likely to be between £10 - £15 million.  However, this value is representative of spend between employees and the supplier with costs recovered by the MPS via salary sacrifice.

•    The duration of the call-off contract of 48 months; this is the maximum term for a call off contract from a framework and there will be no option to extend.
 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The MPS is seeking to supply a combined benefits package for Employee Services to the organisation by using the Crown Commercial Services (CCS) framework. 

1.2.    The framework will be awarded to a single supplier to provide the following services only; Cycle to Work Scheme (via salary sacrifice), Childcare Voucher Scheme (via salary sacrifice), Car Hire Scheme, Home Technology Scheme, Access to discounted Goods and Service, Associated secure website dedicated to the MPS, where users can access all offers. 

 

2.    Issues for consideration

2.1.    Issues for consideration are addressed in Part 2. 

 

3.    Financial Comments

3.1.    The total value of this requirement for the MPS is likely to be between £10 - £15 million.  However, this value is representative of spend between employees and the supplier with costs recovered by the MPS via salary sacrifice.

 

4.    Legal Comments

4.1.    The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (the Regulations).  Public contracts for goods and services valued at £164,176 or above must be procured in accordance with MOPAC governance and the regulations.  This report confirms the value of proposed contract exceeds this threshold and, accordingly, the regulations are engaged.

4.2.    This report also confirms the procurement route proposed is to call off from a CCS framework agreement.  This will represent a compliant route to market where the MOPAC is named as an eligible user of the framework and the MOPAC’s requirements are within the framework’s technical and financial scope. 

4.3.    Under the MOPAC Scheme of Delegation and Consent, the DMPC must approve the contract modification under section 4.13 as the modification relies on an exemption and is valued over £100k. 

 

5.    Equality Comments

5.1.    This contract will be open for access by all MPS staff.  It will be a requirement of the contract that the supplier will adapt processes to meet the individual needs of staff who are disabled or have medical conditions, which could be classed as a disability under the Equality Act 2010.

5.2.    For the Cycle to Work Scheme the MPS will specify that the supplier must be able to supply a wide range of bicycles including electric, road, mountain, folding and hybrid cycles (something for everyone) with consistent pricing across all outlets. This is to ensure that individuals with disabilities are provided with the widest choice of bicycles possible. 

 

6.    Background/supporting papers

6.1.       Report