Investment Requests October 2015

Reference code: 
DMPCD 2015 130
Date signed: 
12 November 2015
Authorisation name: 
Stephen Greenhalgh (past staff), Deputy Mayor for Policing and Crime

Executive summary

This paper requests the approval of a business case, the 2016/17 Vehicle Replacement Programme and three contract awards with an estimated multi-year value of up to £21.43m.
 

Recommendation

The DMPC is asked to approve:

Catering Services
1.    The Catering Outline Business case and the associated recommendations detailed below. Approval is subject to the MPS reporting back on how redundancies can be minimised;
     a.    The closing of 20 catering facilities which will deliver annual savings of £1m;
     b.    The outsourcing of the 15 remaining catering facilities to run at nil cost to the               MPS which will deliver annual savings of £3m;
     c.    The negotiation with the PFI provider for the closure of the catering facilities at             three South East london sites which will deliver annual savings of £0.35m
     d.    The continued provision of the catering facility at Gravesend

Vehicle Replacement Programme
2.    The Annual Vehicle Replacement Programme 2016/17 and the associated recommendations detailed below:
     a.    The initiation of procurement action for the fleet tenders to purchase 735                       vehicles
     b.    The associated investment of £17.9m

Financial and Personal Data Investigation Services
3.    The contract award paper (4+1) contracts for the provision of Financial and Personal Data Investigation Services and the associated recommendations detailed below:
     a.    The award of a 5 year (4+1) contract to Equifax with a value of £1.26m
     b.    The award of a 5 year (4+1) contract to Experian with a value of £1.83m
     c.    The award based on a fixed fee structure for both Financial and Personal                     Data Investigation Services contracts based on a minimum monthly spend                   paid in advance, subject to the MPS providing assurances on minimum volume

Enterprise  Licence Agreement
4.    The Award of a three year Enterprise Licence Agreement with a value of £163k for the provision of software licences, support and maintenance.
 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Please see attached document for details.