Programme Management and Evaluation

The London Schools Excellence Fund (LSEF) was a large programme which was commissioned through a number of funding rounds. The overall responsibility for the programme was led by the Education and Youth Team, GLA and programme management was undertaken through a number of different arrangements:

Round 1 – Education and Youth Team, GLA

Round 2 – Rocket Science with the Teacher Development Trust, managing agents commissioned by the GLA

Round 3 – English: the key to integration, managed by the Delivery Team, GLA working with the Social Policy Team, GLA

Other Round 3 projects x 3 were managed by the Education and Youth Team, GLA

Additional support for the projects was provided on evaluation by Project Oracle and on communication, knowledge dissemination and sharing of practice/learning by London Leadership Strategy.

Evaluation support - Project Oracle

Project Oracle is a Children and Youth Evidence Hub – a dynamic source of information on what works to improve the lives of our young people. It combines academic approaches to evaluation with considerations of what is practical, offering wraparound support to youth organisations and funders looking to improve what they do. The Project Oracle Standards of Evidence provide a framework to help organisations evaluate their projects at five key stages in the evidence journey. Projects are validated against each Standard and then shared on the website, building a repository of reliable information accessible to all.

For more information about evaluation, or support with how to get started, please visit the Project Oracle website.

London Leadership Strategy

London Leadership Strategy is a not for profit company led by London school leaders. One of the largest providers of school-to-school support LLS works both in London and across England. We have an extensive network of National Leaders of Education (NLEs), Teaching Schools, Specialist Leaders of Education and a network of outstanding schools leading learning in every borough.

LLS supported London Schools Excellence Fund with communication and knowledge sharing; organising 12 separate conferences and training events, sharing a range of support materials and piloting the LondonEd crowdblogging site.

We’re supporting ongoing sharing of learning from the LSEF through the formal London Ed site (launching summer term 2016); support for a number of the hubs and by ensuring learning from the programme is shared with London’s system leaders. 

We worked together to provide projects with an integrated programme of support across the three strands of activity:

  1. programme management, 
  2. evaluation support and 
  3. projects communication and sharing of learning 

We did this by incorporating evaluation activity into the project milestones and payment schedule and supporting projects through workshop sessions, network events and individual 1:1 support. In our initial prospectus for funding we made clear that evaluation and sharing of practice were essential parts of the project delivery and were part of the grant funded activity.

Resources, Tools and Templates

The resources tools and templates produced were bespoke to the LSEF programme. However, many will be of interest and applicable to other projects and programmes. We are making these freely available in the public domain.  


  • Evaluation Toolkit  – The self evaluation template and guidance 
  • Theory of Change – The theory of change sets out on one page the underlying theoretical approach for the project activity, example Theories of Change from 3 projects.
  • Evaluation framework template (also in toolkit) – The planning document for project evaluation plans set out a structured approach across the domains of teachers, pupils and schools to explain what change was expected and how this would be monitored to understand project impact. 
  • Teacher self efficacy survey (validated tool) – A teacher confidence survey based on existing tested surveys.
  • Value for Money guidance – This sets out in more detail additional evaluation guidance for projects which have a “counterfactual” as a control or comparison group and can therefore undertake a more detailed evaluation of impact. 

Communication, learning and sustainability

  • Communication guidance – London Leadership Strategy guidance booklet London Ed Sharing Our Learning on all aspects of communication
  • Case study guidelines – Mid-way through delivery projects were encouraged to communicate about their activity and progress through case study and blogging onto LondonEd
  • Sustainability - We also developed a range of thinking on sustainability including the NotDeadFish booklet produced for the LSEF sustainability conference.  

Programme management 

  • Protocols –  Examples of protocols, or memorandums of understanding, between the project and the school.
  • Creative Commons – We also provided information to projects to prompt consideration of the basis on which they were sharing and disseminating their learning and resources. 

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