Agenda and minutes
Board of the Old Oak and Park Royal Development Corporation
Tuesday 12 September 2017 3.30 pm

Venue: Committee Room 3, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: James Varley, Committee Officer; telephone: 020 7983 4613; email:  [email protected] 

Items
No. Item

1.

Apologies for Absence

Minutes:

2.1  Apologies for absence were received from Cllr. Stephen Cowan.  Gareth Bradford, Mike Brown MVO and Alex Williams were unable to attend. 

2.

Welcome and Chairman's Opening Remarks

Minutes:

1.1  The Chairman welcomed those present to the meeting. 

 

1.2  Jules Pipe CBE had been appointed to the Board having previously served as an Observer.    

 

1.3  David Biggs had resigned from the Board on 19 July 2017 and Network Rail had nominated Steve Mellor to attend as an Observer. Following the resignation of Professor Jordan Nash, Imperial College had  nominated Professor Neil Alford to attend as an Observer. HS2 Ltd had nominated Matthew Botelle to attend as Observer for this meeting and would make a decision on a permanent nominee in due course. Lucinda Turner from Transport for London was also attending as an Observer and Members were informed that she would be a regular attendee.

 

1.4  Decision:

 

It was agreed that Professor Neil Alford, Steve Mellor, Lucinda Turner and Matthew Botelle be appointed as Observers.

 

 

 

 

 

3.

Declarations of Interest

Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business. 

Minutes:

3.1  There were no declarations of interests.

4.

Minutes of the Meeting Held on 11 July 2017 pdf icon PDF 250 KB

The  Board  is  asked  to  agree  the  minutes  of  the  meeting  held  on  11 July 2017.

Minutes:

4.1  The minutes of the meeting held on 11 July 2017 were approved as a correct record and the Chairman was authorised to sign them.

 

5.

Matters Arising and Actions List pdf icon PDF 124 KB

The Board is asked to note the actions arising from previous meetings.

Additional documents:

Minutes:

5.1  The Chief Executive Officer introduced the paper.  

 

5.2  In response to a request from the Chairman, Steve Mellor would meet with David Biggs to discuss the safety matters he thought would be relevant to the Corporation. 

 

5.2  Decision:

 

  That the actions list be noted.

 

6.

Chief Executive Officer's Report pdf icon PDF 195 KB

The Board is asked to note the report.

Minutes:

6.1  The Chief Executive Officer introduced the report which provided an update on the activities of the Corporation since the last Board meeting on 11 July 2017. 

 

6.2  The appointment of the Great Place Manager was complete and a Programme Manager was due to start imminently.  It was noted that local engagement had been reduced over the summer period due to staff leave and ongoing recruitment but this was being addressed.

 

6.3  Consultation on the Local plan had closed on 11 September 2017. 

 

6.4  The recent Great Western Railway open day had provided a good opportunity for staff for the Corporation to engage with the community.

 

6.5  Decision:

 

  That the report be noted and the appointments of Observers, which took place earlier in the meeting be noted.

7.

Chief Finance Officer's Report pdf icon PDF 226 KB

The Board is asked to note the report and the accompanying Quarter 1 forecast for the financial year 2017-18.

Additional documents:

Minutes:

7.1  The Chief Finance Officer introduced the report which set out the Quarter 1 expenditure, the forecast for the year and an update on the budget process for 2018-19. 

 

7.2  The forecast for the first quarter was to spend to budget.  There had been a carry forward of £0.8m from the previous financial year and a further £0.8m was being drawn down from the contingency held by the Mayor for the purpose of supporting the development of the business plan for Old Oak North.

 

7.3  The Corporation had submitted an Expression of Interest for £250m of funding from the Housing Infrastructure Fund.

 

7.4  Work was underway to prepare the draft Budget for 2018-19 which would require Board approval prior to submission to the GLA. 

 

7.5  Decision:

 

  That the report and the Quarter 1 forecast for the financial year 2017-18 be noted.

8.

Report of the Meeting of the Appointments and Remuneration Committee held on 11 July 2017 pdf icon PDF 135 KB

The Board is asked to note the report.

Minutes:

8.1  The Chair of the Appointments and Remuneration Committee introduced the report.

 

8.2  It was noted that the Interim Director of Commercial and the Interim Director of Development would be leaving the Corporation. 

 

8.3  Decision:

 

  That the report be noted.

9.

Report of the Meeting of the Audit Committee held on 31 August 2017 pdf icon PDF 214 KB

The Board is asked to note the report of the Audit Committee meeting held on 31 August 2017 and to note the Audit Committee Annual Report 2016/17.

Additional documents:

Minutes:

9.1  Will McKee, in the Chair for the meeting, introduced the report. 

 

9.2  Decision:

 

a)  That the report be noted; and

 

b)  That the Audit Committee Annual Report 2016/17 be noted.

10.

Planning Matters pdf icon PDF 2 MB

The Board is asked to agree the recommendations set out in the report.

Additional documents:

Minutes:

10.1  The Chair of the Planning Committee and the Director of Planning introduced the report.

 

10.2  There were two significant items of business in the paper for decision. Both had been subject to extensive discussion at the meeting of the Planning Committee held on 6 September and were unanimously recommended for approval by the Board.  An addendum paper was circulated to Members which provided an update on the decisions at the meeting of the Planning Committee held on 6 September and the decision at the Cabinet meeting of the London Borough of Hammersmith and Fulham.

 

10.3  Members received a presentation on the Old Oak Neighbourhood Area and Forum by the Corporation’s officers which highlighted the following matters - 

 

·  The officers’ proposal was to designate a smaller area that that requested by the Interim Neighbourhood Forum and refuse the Forum.

 

·  Neighbourhood planning was a community led process, guided by legislation and national guidance, comprising a neighbourhood area (the boundary) and a forum of at least 24 members.

 

·  198 responses to the consultation had been received, 162 in support, 23 requesting amendments and 13 with no clear position.

 

·  The Corporation had identified itself as the lead authority to determine the boundaries of  ...  view the full minutes text for item 10.

11.

Annual Report and Accounts pdf icon PDF 32 KB

The Board is asked to comment on the Annual Accounts and delegate authority to the Chief Finance Officer to approve the accounts for publication following completion of the audit, subject to there being no significant changes. 

Additional documents:

Minutes:

11.1  The Chief Operating Officer introduced the draft Annual Report and Accounts 2016/17.

 

11.2  A further adjustment of £58,000 had been made for over accrual of creditors.

 

11.3  Decision:

 

That the Annual Accounts be noted and authority be delegated to the Chief Finance Officer to approve the accounts for publication following completion of the audit, subject to there being no significant changes. 

 

 

    

12.

Update on Implementation Plan of the Strategic Review pdf icon PDF 294 KB

The Board is asked to note the progress to date.

Additional documents:

Minutes:

12.1  The Chief Operating Officer introduced the report which provided an update on implementation of the recommendations of the Strategic review.

 

12.2  Officers would investigate the potential for safeguarding options for the Crossrail depot, amongst other considerations for Old Oak South.

 

12.4  A plan had been presented to Officers on how the Corporation could support the business community and discussions were underway on taking this forward. 

 

12.3  Decision:

 

  That the progress be noted. 

13.

Old Oak Masterplan Update pdf icon PDF 146 KB

The Board is asked to note the report.

Minutes:

13.1  The Interim Director of Development introduced the report which provided an update on activities in relation to the Old Oak Masterplan.

 

13.2  Decision:

 

  That the report be noted.

14.

Any Other Business the Chair Considers Urgent

The Chair will state the reason for urgency of any item taken.

Minutes:

14.1  There was no urgent business.

15.

Date of Next Meeting

Tuesday 7 November 2017 at 2.00pm at City Hall, The Queen’s Walk, London SE1 2AA.

Minutes:

15.1  It was noted that the next meeting of the Board of the Corporation was due to be held on Tuesday 7 November at 2.00pm at City Hall.

 

16.

Close of Meeting

Minutes:

16.1  The meeting ended at 5.20pm.