Agenda and draft minutes
People, Organisation and Culture Committee - Tuesday 23 July 2019 1.30 pm

1.1  Apologies for absence were received on behalf of Sonita Alleyne OBE and Keith Edelman.

Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business.

2.1  The Chair noted that Members had declared registrable interests in line with the relevant Standing Orders and asked Members to confirm if they had any interests or additional interests to be declared related to matters listed on the agenda other than those already made and included in the register.

There were no additional declarations of interest.

The Committee is asked to agree the minutes of the meeting held on 19 March 2019.

3.1  It was agreed that the minutes of the meeting held on 19 March 2019 be signed by the Chair as a correct record, subject to references to the Director of Human Resources being replaced by the Human Resources Manager.

The Committee is asked to note the actions arising from previous meetings.

4.1  It was reported that Sukhvinder Kaur-Stubbs.had been nominated as Board Champion with a focus on diversity and inclusion issues.  She would meet with the Chief Executive Officer regularly and had been invited to attend a future meeting of the Committee. 

4.2  The Board noted the Actions List.

The Committee is asked to note update report on the annual review of the committee’s terms of reference.

5.1  The Board Secretary presented the annual review of the Committee’s Terms of Reference.

5.2  The Transition Strategy had been added to all Committee Terms of Reference.  Other changes were shown in tracked changes in Appendix 2 to the report. 

5.3  Any Chair’s Action taken outside of the meeting would be reported to the subsequent Committee meeting. 

5.4  The meeting was advised that the GLA was updating the LLDC governance direction to clarify GLA oversight, but there was no significant impact on the organisation. 

5.5  The Committee noted the proposed changes to the Terms of Reference and Scheme of Delegations which would be submitted to the Board for approval.

The Committee is asked to note the update on the People Strategy.

6.1  The Director of Human Resources presented the update on the People Strategy and progress.

6.2  The People Strategy had been reviewed at the Executive Team Away Day in May 2019, and areas identified for improvements and enhancement.

6.3  A detailed update was provided on the Good Work Standard and the excellence levels.  The LLDC had achieved the highest overall level in the standard across the GLA group.

6.4  It was agreed that a demographic breakdown of work experience students be provided in future reports. 

   [Action:  Director of Human Resources]

6.5  The Committee requested that LLDC consider how staff could have access to the GLA credit union and other financial services.

   [Action:  Michelle Reeves]

6.6  The Chair highlighted the importance of the LLDC developing its own schemes and standards as part of the People Strategy, as well as reporting on GLA targets.

6.7  The Committee noted the report and progress made.

The Committee is asked to note the update on the Chief Executive’s performance against the overarching objectives for 2019/20.

7.1  The Director of Human Resources provided an update on the Chief Executive’s performance against the overarching 2019/20 objectives.

7.2  The Committee noted the update.

The Chair will state the reason for urgency of any item taken.

8.1 There was no urgent business.

8.2 The Chair congratulated the Director of Human Resources on her new

appointment and thanked her on behalf of the Committee.  An offer had been made for a replacement for the Director of Human Resources.  They were provisionally due to start at the end of October, subject to contracts and references being finalised.  In the meantime, the Senior Human Resources Manager would act up in this role.  

The next meeting of the Chair’s Committee is due to be held on 19 November 2019 at 12pm.

9.1   The Committee noted that the next meeting was due to be held on 19 November 2019 at 12pm.

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraphs 1&3 of Schedule 12A of the Local Government Act 1972 (as amended), in that the following items of business contain information relating to the financial or business affairs of an individual, organisation or the London Legacy Development Corporation (LLDC). 

10.1  It was agreed that the public and press be excluded from the meeting, in accordance with Part 1, paragraphs 1&3 of Schedule 12A to the Local Government Act 1972 (as amended), in order to consider the exempt papers. Each of these papers contained information relating to the financial or business affairs of a person or authority.

The Committee is asked to agree the minutes of the meeting held on 19 March 2019 that contain exempt information.

11.1  It was agreed that the minutes of the meeting of the Chair’s Committee held on 19 March 2019 containing exempt information be signed by the Chair as a correct record.

The Committee is asked to note the actions arising from previous meetings that contain exempt information.

12.1  A verbal update was provided on the Development Team.

12.2  The Committee noted the Actions List.

The Committee is asked to note the appendix containing exempt information on the performance against the overarching objectives for 2018/19.

13.1  The Board Secretary introduced the appendix containing exempt information in relation to the Chief Executive’s performance versus 2019/20 objectives.

13.2  The Committee noted the appendix.