Agenda and minutes
GLA Oversight Committee
Tuesday 16 July 2019 10.00 am

Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Sacha Than, Committee Services Manager; Telephone: 020 7983 2956; Email:  [email protected]; Minicom: 020 7983 4458 

Items
No. Item

1.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

1.1  Apologies for absence were received from Tom Copley AM, and Peter Whittle AM.

 

2.

Declarations of Interests pdf icon PDF 85 KB

The Committee is recommended to:

 

(a)  Note the offices held by Assembly Members, as set out in the table at Agenda Item 2, as disclosable pecuniary interests;

 

(b)   Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and

 

(c)   Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and to note any necessary action taken by the Member(s) following such declaration(s).

Minutes:

2.1  Resolved:

 

That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests.

3.

Summary List of Actions pdf icon PDF 60 KB

Report of the Executive Director of Secretariat

Contact:  Sacha Than; [email protected]; 020 7084 2956 

The Committee is recommended to note outstanding actions
arising from previous meetings of the GLA Oversight Committee.

Minutes:

3.1  The Committee received the report of the Executive Director of Secretariat.

 

3.2  Resolved:

 

That the outstanding actions arising from previous meetings of the GLA Oversight Committee be noted.

4.

2020 Mayor of London and London Assembly Elections Preparation pdf icon PDF 155 KB

Report of the Greater London Returning Officer

Contact:  Alex Conway; [email protected]; 020 7983 4600

The Committee is recommended to
note the contents of the report.

 

Additional documents:

Minutes:

4.1  The Committee received the report of the Greater London Returning Officer.

 

4.2  The Greater London Returning Officer introduced the paper and stated that the 2020 elections preparations remained both on time and budget. She explained that since publication of the report, the Government had confirmed they would not seek to change the election date of 7 May 2020 and would cover the additional costs incurred by local authorities as a result of the count clashing with the bank holiday on Friday 8 May. The question remained as to whether the elections would also coincide with a General Election and officers were mindful of this risk.

 

4.3  The Head of Finance and Governance added that the biggest piece of additional expenditure relating to the bank holiday would be the extra payments that would need to be made to borough staff. Other potential contractor and City Hall costs were being identified by officers. The Committee requested the details of the estimated additional costs when this information was available. Commenting on the funding of the elections, the Greater London Returning Officer explained that City Hall had guaranteed to pay 90% of the costs upfront on 1 April 2020 and that boroughs had  ...  view the full minutes text for item 4.

5.

Changes to the GLA Establishment - the Sports Team pdf icon PDF 122 KB

Report of the Chief Officer

Contact:  Alice Wilcock; [email protected]; 020 7983 5560 

The Committee is recommended to
respond to the Chief Officer’s consultation on;

·  The deletion of one permanent and one fixed term post;

·  The creation of one permanent and one fixed term post;

·  The extension of two fixed term posts so that their duration exceeds two years; and

·  The upgrade of one permanent post.

 

Additional documents:

Minutes:

5.1  The Committee received the report of the Chief Officer

 

5.2  Resolved:

 

  That the report be noted.

 

6.

New Ways of Working - 'Smart Working' pdf icon PDF 95 KB

Report of the Chief Officer

Contact:  Cairine Hart; [email protected]; 020 7983 0000 

The Committee is recommended
to note the ‘direction of travel’ set out in this paper, and provides initial feedback, before a more detailed report is submitted on 3 September 2019.

 

Minutes:

6.1  The Committee received the report of the Chief Officer.

 

6.2  In response to a question raised by Sian Berry AM concerning the feedback provided by staff who required specialist equipment to carry out their roles and whether this would be provided, the Chief Officer confirmed that the Greater London Authority (GLA) would continue to provide specialist equipment for staff where necessary.

 

6.3  Resolved:

 

  That the report be noted.

 

7.

Finance Restructuring pdf icon PDF 188 KB

Report of the Chief Officer

Contact:  Tom Middleton; [email protected]; 020 7983 4257 

The Committee is recommended to
respond to the Head of Paid Service’s consultation in respect of the following proposals:

 

The deletion of the following six posts in the Finance & Governance unit (all 1.0 FTE):

·  1x Grade 8 Accountant post in the Accountancy function;

·  1x Grade 12 Finance Manager post in the Budgeting & Monitoring function;

·  2x Grade 8 Accountant posts in the Budgeting & Monitoring function;

·  2x Grade 6 Senior Finance Officer posts in the Budgeting & Monitoring function; and

The creation of the following seven posts in the Finance & Governance unit (all 1.0 FTE):

·  2x Grade 10 Senior Accountant posts in the Accountancy function;

·  1x Grade 13 Senior Finance Manager post in the Budgeting & Monitoring function; and

·  4x Grade 10 Senior Accountant posts in the Budgeting & Monitoring function.

 

Minutes:

7.1  The Committee received the report of the Chief Officer.

 

7.2  Resolved:

 

  That the report be noted.

 

8.

Update on the Voter Registration Pilot Project pdf icon PDF 81 KB

Report of the Executive Director of Communities and Intelligence

Contact:  Dr. Elisabeth Pop; [email protected]; 

The Committee is recommended
to:

(a)  Note the report.

(b)  Note the advice from the GLA Legal Team and the Electoral Commission about branding and the social media strategy.

 

Additional documents:

Minutes:

8.1  The Committee received the report of the Executive Director of Communities and Intelligence.

 

8.2  Resolved:

 

  That the report and advice from the GLA Legal Team and the Electoral Commission about branding and the social media strategy be noted.

 

9.

Work Programme for the GLA Oversight Committee pdf icon PDF 81 KB

Report of the Executive Director of Secretariat

Contact:  Sacha Than; [email protected]; 020 7084 2956

 

The Committee is recommended to note its work programme for 2019-20 and identify any additional issues it wishes to consider at future meetings.

Minutes:

9.1  The Committee received the report of the Executive Director of Secretariat.

 

9.2  Resolved:

 

That the work programme for 2019/20 be noted.

 

10.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on Tuesday, 3 September 2019 at 3:30pm in Committee Room 5.

Minutes:

10.1  The next meeting of the Committee was scheduled to be held on Tuesday, 3 September 2019 at 3.30pm in Committee Room 5.

 

11.

Any Other Business the Chair Considers Urgent

Minutes:

11.1  In accordance with Section 1.10 of the Assembly’s Standing Orders and Section 100B(4) of the Local Government Act 1972 (as amended), the Chair had agreed to admit to the agenda three reports entitled: ‘GLA Pay Award’; ‘Chief Officer Review of the Registration of Interests and of Gifts and Hospitality for Staff’; and ‘Review of Grievance Procedure’ as urgent items in order to allow the Committee to:

(a)  Respond to the Chief Officer regarding the UNISON pay claim for GLA staff;

(b)  Note the proposed scope of the Chief Officer’s review of the registration of interests and of gifts and hospitality by GLA officers and provide comments on that scope; and

(c)  Respond to the ‘direction of travel’ concerning proposed changes to the current Grievance Procedure to enable key components of a resolution type model to be incorporated into a revised procedure

at the earliest possible opportunity, noting that the reports had not been available at the time the agenda had been published. The reports had been circulated under cover of a supplementary agenda.

 

11a

GLA Pay Award pdf icon PDF 101 KB

Additional documents:

Minutes:

11.2  The Committee received the report of the Chief Officer, as set out in the Supplementary Agenda.

 

11.3  Resolved:

 

That the considerations set out in the report be noted.

 

11b

Chief Officer Review of the Registration of Interests and of Gifts and Hospitality for Staff pdf icon PDF 85 KB

Minutes:

11.4  The Committee received the report of the Chief Officer, as set out in the Supplementary Agenda.

 

11.5  Caroline Pidgeon MBE AM noted that the report only focussed on registration of interests and asked that declaration of interests also be included within the scope of the review. She clarified that Members should also be included in this review and - observing that the report did not provide a list of GLA boards and companies, or information on how those were being reviewed - she asked for this detail to be included. The Committee asked the Chief Officer to write to Committee Members to seek their views and comments in response to the review.

 

11.6  Responding to the points raised, the Head of Finance and Governance stated that the review of boards and companies would be included in this work and an exercise would be carried out to clarify the interchangeability of decision making between the companies and the GLA. The Chief Officer added that the scope of the review would be extended to include Members. The Committee asked to receive a progress report at the next meeting.

 

11.7  Resolved:

 

(a)  That the proposed scope of the Chief Officer’s review of  ...  view the full minutes text for item 11b

11c

Review of Grievance Procedure pdf icon PDF 122 KB

Additional documents:

Minutes:

11.8  The Committee received the report of the Chief Officer, as set out in the Supplementary Agenda.

 

11.9  Responding to a concern raised that the proposals should not disempower managers, the Assistant Director, Human Resources and Organisational Development provided assurance that the proposals would support managers, and this information was set out in section 3.10 of the report.

 

11.10  The Committee asked that a progress report be provided back to the Committee in January 2020.

 

11.11  Resolved:

 

(a)  That the paper be noted, subject to the comments recorded above; and

 

(b)  That a progress report be provided to the Committee in January 2020.

 

12.

Close of Meeting

Minutes:

12.1  The meeting closed at 11.15am.