Agenda and minutes
GLA Oversight Committee
Wednesday 15 May 2019 2.00 pm

Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Lorena Alcorta, Principal Committee Manager; Telephone: 020 7983 4425; Email:  [email protected]; Minicom: 020 7983 4458 

Items
No. Item

1.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

1.1  Apologies for absence were received from Sian Berry AM, for whom Caroline Russell AM attended as a substitute, Caroline Pidgeon MBE AM and Dr Onkar Sahota AM.

 

1.2  The Chair placed on record the Committee’s thanks to Lorena Alcorta, Principal Committee Manager, for her work supporting the Committee as well as her great contribution to the Assembly as a whole.  Other Members echoed the Chair’s comments and that she would be missed.

2.

Declarations of Interests pdf icon PDF 84 KB

The Committee is recommended to:

 

(a)  Note the offices held by Assembly Members, as set out in the table at Agenda Item 2, as disclosable pecuniary interests;

 

(b)   Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and

 

(c)   Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and to note any necessary action taken by the Member(s) following such declaration(s).

Minutes:

2.1  Resolved:

 

That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests.

3.

Membership of the Committee

The Committee is recommended to note the membership and chairing arrangements for the Committee, which was agreed at the Annual Meeting on 2 May 2019, as follows:

 

Len Duvall AM (Chair)

Gareth Bacon AM (Deputy Chairman)

Jennette Arnold OBE AM

Sian Berry AM

Tom Copley AM

Steve O’Connell AM

Caroline Pidgeon MBE AM

Keith Prince AM

Onkar Sahota AM

Navin Shah AM

Peter Whittle AM

 

 

Minutes:

3.1  Resolved:

 

That the membership and chairing arrangements for the Committee agreed by the Annual Meeting of the Assembly on 2 May 2019 be noted as follows:

 

Len Duvall AM (Chair)

Gareth Bacon AM (Deputy Chairman)

Jennette Arnold OBE AM

Sian Berry AM

Tom Copley AM

Steve O’Connell AM

Caroline Pidgeon MBE AM

Keith Prince AM

Onkar Sahota AM

Navin Shah AM

Peter Whittle AM

 

 

4.

Terms of Reference and Standing Delegations

The Committee is recommended to note:

 

(a)   The terms of reference subject to agreement by the Assembly at its Annual Meeting on 2 May 2019:

A.   Staffing

1.   To respond on behalf of the London Assembly to formal consultation from the Chief Officer concerning staff appointments and terms and conditions for section 67 (2) employees under the GLA Acts 1999 and 2007.

 

2.   To receive reports from the Chief Officer.

 

3.   Noting that it is a joint decision with the Mayor, to make recommendations to the London Assembly on appointments to the posts of the three statutory officers (Chief Officer, Monitoring Officer and the Chief Finance Officer) and on the terms and conditions of employment for those posts.

 

4.   Noting that it is a joint decision with the Mayor, to make recommendations to the London Assembly relating to any disciplinary procedures against the Authority’s statutory officers in accordance with relevant procedures.

 

5.   In accordance with agreed protocols and at the request of the Chief Officer, to appoint as necessary Members to attend appointment panels as non-voting members for relevant staff posts.

 

6.   To make recommendations to the London Assembly on any other matter requiring a joint decision with the Mayor.  ...  view the full agenda text for item 4.

Minutes:

4.1  Resolved:

 

That the terms of reference and Chair’s standing delegations for the Committee, agreed at the Annual Meeting of the Assembly on 2 May 2019, and as set out at item 4 on the agenda for the meeting be noted.

 

5.

Re-Establishment of Working Groups and Panels pdf icon PDF 96 KB

Report of the Executive Director of Secretariat

Contact: Lorena Alcorta; [email protected]; 020 7983 4425

 

The Committee is recommended to:

 

(a)  Consider whether to re-establish the Education Panel as a working group and agree its term of reference, size, membership and chairing arrangements;

 

(b)  Consider whether to re-establish the Chief Officer Performance Review Panel as a working group, and agree its term of reference, size, membership and chairing arrangements;

(c)  Consider whether to re-establish the Standing Orders Working Group, and agree its term of reference, size, membership and chairing arrangements; and

 

(d)  Consider whether to re-establish the Devolution Working Group and agree its terms of reference, size, membership and chairing arrangements.

 

(e)  Consider whether to establish the EU Exit Working Group and agree its terms of reference, size, membership and chairing arrangements.

Minutes:

5.1  The Committee received the report of the Executive Director of Secretariat. The Committee received details of the proposed membership, chairing arrangements and terms of reference for the working groups, which is attached as

Appendix 1.

 

5.2  Resolved:

 

(a)  That the Education Panel, the Chief Officer Performance Review Panel, the Devolution Working Group, the Standing Orders Working Group and the EU Exit Working Group be established with the membership, chairing arrangements and terms of reference as set out at Appendix 1; and

 

(b)  That authority be delegated to the Chair of the Education Panel, in consultation with party Group Lead Members, to agree the topic, scope and terms of reference for the Panel’s first scrutiny investigation.

6.

Minutes pdf icon PDF 117 KB

The Committee is recommended to confirm the minutes of the meeting of the GLA Oversight Committee held on 8 April 2019 to be signed by the Chair as a correct record.

Minutes:

6.1  Resolved:

 

That the minutes of the meeting of the GLA Oversight Committee held on 8 April 2019 be signed by the Chair as a correct record

7.

Summary List of Actions pdf icon PDF 112 KB

Report of the Executive Director of Secretariat

Contact: Lorena Alcorta; [email protected]; 020 7983 4425 

The Committee is recommended to note the completed and outstanding actions
arising from previous meetings of the GLA Oversight Committee.

Additional documents:

Minutes:

7.1  The Committee received the report of the Executive Director of Secretariat.


7.2  Resolved:

 

That the completed and outstanding actions arising from previous meetings of the GLA Oversight Committee be noted.

8.

Secretariat Quarterly Review, Quarter 4, 2018-19 pdf icon PDF 138 KB

Report of the Executive Director of Secretariat

Contact: Anastassia Beliakova; [email protected]; 020 7983 4423

 

The Committee is recommended to note the core Secretariat Quarterly Review for the fourth quarter of 2018/19 (January – March 2019).

Minutes:

8.1  The Committee received the report of the Executive Director of Secretariat.

 

8.2  Resolved:

 

That the core Secretariat quarterly review for the fourth quarter of 2018 – 19 (January – March 2019) be noted.

 

9.

Action Taken Under Delegated Authority pdf icon PDF 57 KB

Report of the Executive Director of Secretariat

Contact: Jonathan Baker, [email protected], 020 7084 2825

 

The Committee is recommended to note the action taken by Gareth Bacon AM, Chairman of the GLA Oversight Committee during the 2018/19 Assembly year, under delegated authority, namely to approve the additional expenditure of £6,650 for additional work to be carried out by Joanna Chambers MRTPI in supporting Assembly Members during the course of the Examination in Public of the London Plan, under the process for the approval of urgent consultancy spend.

 

Minutes:

9.1  The Committee received the report of the Executive Director of Secretariat setting out the approved additional expenditure issued by the Chairman of the GLA Oversight Committee under delegated authority.

 

9.2  Resolved:

That the recent action taken by Gareth Bacon AM, Chairman of the Committee under delegated authority be noted.

 

 

10.

Summons - Garden Bridge Project Documents

Following the meeting of the Garden Bridge Working Group with Transport for London (TfL) on Monday 15 April 2019 it is proposed that the London Assembly resolves to summons the documents specified below.

 

Recommendation:

 

That the London Assembly, under provisions of Section 61(1)(b), of the Greater London Authority 1999 (as amended), requires:

(a)  (i)  Mike Brown, the Commissioner of TfL;

(ii) Sadiq Khan, the Chair of the TfL Board; and

(iii) Heidi Alexander, the Deputy Mayor for Transport,

under section 61(2)(a) and 61(2)(b) of the Greater London Authority Act 1999 (as amended) to provide the Assembly with the following documents in their possession and/or control relating to the Garden Bridge;

·  Briefings and draft briefings;

·  Presentations;

·  E-mail correspondence, including e-mail correspondence held by TfL to and from previous employees;

·  Copies of the risk register of the Garden Bridge Trust;

·  Press releases, statements and communications plans; and

·  Any correspondence with or from organisations with involvement in the Garden Bridge project, such as the Independent Investment Programme Advisory Group; and

(b)  The following current members of the TfL Board and panels and committees;

(i)  Sadiq Khan (Chair);

(ii)  Heidi Alexander (Deputy Chair);

(iii)  Dr Mee Ling Ng OBE;

(iv)  Dr Nelson Ogunshakin OBE;  ...  view the full agenda text for item 10.

Minutes:

Resolved:

 

(a)  That the Committee agreed to amend the recommendation as set out on the agenda to also include the words also known as Temple to Southbank Bridge Project after each occurrence of the words Garden Bridge project; and

 

(b)  That the Committee, under provisions of Section 61(1)(b), of the Greater London Authority 1999 (as amended), requires:

(a)  (i)  Mike Brown, the Commissioner of TfL;

(ii)  Sadiq Khan, the Chair of the TfL Board; and

(iii) Heidi Alexander, the Deputy Mayor for Transport,

under section 61(2)(a) and 61(2)(b) of the Greater London Authority Act 1999 (as amended) to provide the Assembly with the following documents in their possession and/or control relating to the Garden Bridge, also known as the Temple to Southbank Bridge Project;

·  Briefings and draft briefings;

·  Presentations;

·  E-mail correspondence, including e-mail correspondence held by TfL to and from previous employees;

·  Copies of the risk register of the Garden Bridge Trust;

·  Press releases, statements and communications plans; and

·  Any correspondence with or from organisations with involvement in the Garden Bridge project, also known as the Temple to Southbank Bridge Project, such as the Independent Investment Programme Advisory Group; and

(b)  The following current members of the TfL Board  ...  view the full minutes text for item 10.

11.

Work Programme for the GLA Oversight Committee pdf icon PDF 82 KB

Report of the Executive Director of Secretariat

Contact:  Lorena Alcorta; [email protected]; 020 7983 4425

 

The Committee is recommended to note its work programme for 2019/20 and identify any additional issues it wishes to consider at future meetings.

Minutes:

11.1  The Committee received the report of the Executive Director of Secretariat.

 

11.2  Resolved:

 

That the work programme for 2019/20 be noted.

12.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on 25 June 2019 at 10am in Committee Room 5, City Hall.

Minutes:

12.1  The next meeting of the Committee was scheduled to be held on 25 June 2019 at 10am in Committee Room 5.

13.

Any Other Business the Chair Considers Urgent

Minutes:

13.1  There was no other business that the Chair considered urgent.  

14.

Close of Meeting

Minutes:

14.1  The meeting closed at 2.12pm.