Agenda and minutes
GLA Oversight Committee
Tuesday 4 September 2018 3.30 pm

Venue: Chamber, City Hall, The Queen's Walk, London, SE1 2AA

Contact: Lorena Alcorta, Principal Committee Manager; Telephone: 020 7983 4425; Email:  [email protected]; Minicom: 020 7983 4458 

Items
No. Item

1.

Apologies for Absence and Chairman's Announcements

To receive any apologies for absence and any announcements from the Chairman.

Minutes:

1.1  Apologies for absence were received from Sian Berry AM for whom Caroline Russell AM attended as a substitute and from Navin Shah AM.

2.

Declarations of Interests pdf icon PDF 84 KB

The Committee is recommended to:

 

(a)  Note the offices held by Assembly Members, as set out in the table at Agenda Item 2, as disclosable pecuniary interests;

 

(b)   Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and

 

(c)   Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and to note any necessary action taken by the Member(s) following such declaration(s).

Minutes:

2.1  Resolved:

 

That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests.

3.

Minutes pdf icon PDF 102 KB

The Committee is recommended to confirm the minutes of the GLA Oversight meeting held on the 17 July 2018 to be signed by the Chairman as a correct record.

Minutes:

3.1  Resolved:

 

That the minutes of the meeting of the GLA Oversight Committee held on 17 July 2018 be signed by the Chairman as a correct record.

4.

Summary List of Actions pdf icon PDF 79 KB

Report of the Executive Director of Secretariat

Contact:  Lorena Alcorta; [email protected]; 020 7983 4425 

The Committee is recommended to note the completed and outstanding actions
arising from previous meetings of the GLA Oversight Committee.

Minutes:

4.1  The Committee received the report of the Executive Director of Secretariat.


4.2  Resolved:

 

That the completed and outstanding actions arising from previous meetings of the GLA Oversight Committee be noted.

5.

Proposed Changes to the GLA Establishment - Culture and Creative Industries pdf icon PDF 749 KB

Report of the interim Head of Paid Service

Contact: Shonagh Manson, [email protected], 0207983 4832

 

The Committee is recommended to respond to the interim Head of Paid Service consultation on the proposed changes to the establishment in the Greater London Authority’s (GLA) Culture and Creative Industries Unit.

 

Additional documents:

Minutes:

5.1  The Committee received the report of the interim Head of Paid Service.

 

5.2  The Deputy Mayor for Culture and the Creative Industries made opening remarks during which she set out the rationale for the restructure of the Culture Team and stated that the comments from the last GLA Oversight Committee meeting regarding the restructure had been considered.

 

5.3  As a consequence, the paper before the Committee at the meeting was a stabilisation proposal. The previously proposed increase in establishment would be pursued as a growth bid through the budget process.

 

5.4  A transcript of the discussion is attached at Appendix 1.

 

5.5  Resolved:

 

  That the report and discussion be noted.

6.

The Mayor's Marketing Expenditure pdf icon PDF 148 KB

Report of the Executive Director of Secretariat

Contact:  Richard Derecki; [email protected]; 020 7983 4899 

The Committee is recommended to note the report as background to putting questions to guests on the Mayor’s marketing spend, and note the discussion.

 

 

Additional documents:

Minutes:

6.1  The Committee received the report of the Executive Director of Secretariat as background to putting questions to Leah Kreitzman, Mayoral Director, External and International Affairs and Emma Strain, Assistant Director, External Affairs on the Mayor’s marketing expenditure.

 

6.2  A transcript of the discussion is attached at Appendix 2.

 

6.3  During the course of the discussion the Mayoral Director for External and International Affairs undertook to provide:

·  The metrics used to measure the effectiveness of each campaign;

·  Information comparing the GLA advertising spend with that of regional assemblies, such as the Welsh Assembly;

·  A breakdown of the number of views of the London is Open videos, on social media, into those that were promoted and those that were as a result of shared views; and

·  A breakdown of the budget for the London is Open campaign.

 

6.4  Resolved:

  That the report and the subsequent discussion be noted.

 

 

 

7.

People's Question Time - October 2018 pdf icon PDF 246 KB

Report of the Interim Executive Director of Culture and Intelligence

Contact: Kim Hobbs, [email protected], 020 7983 4969

 

The Committee is recommended to:

 

(a)  Note and comment on the proposals for People’s Question Time, on Tuesday 23 October 2018 contained in this report, particularly in relation to (i) the geographical area and proposed venue; and (ii) the Chair of the event; and

 

(b)  Provide any views, ideas or suggestions on further ways to improve People’s Question Time as a consultative event.

Minutes:

7.1  The Committee received the report of the Assistant Director, External Relations.

 

7.2  Resolved:

 

(a)  That the proposals for the next People’s Question Time event to be held in the London Borough of Islington on Tuesday 23 October 2018 be noted; and

 

(b)  That the Chair of the meeting be Jennette Arnold OBE AM.

8.

Action Taken Under Delegated Authority pdf icon PDF 68 KB

Report of the Executive Director of Secretariat

Contact:  Lorena Alcorta; [email protected]; 020 7983 4425 

 

The Committee is recommended to note the recent action taken by the Chairman of the Committee under delegated authority, following consultation with the Deputy Chair and/or Party Group Leads, namely to:

 

(i)  Write to the Mayor of London, Sadiq Khan, regarding risk mitigation around air quality as attached as Appendix 1 of the report ;

 

(ii)   Approve non-routine Secretariat expenditure associated with management development;

 

(iii)  Approve non-routine Secretariat expenditure associated with upgrading the Mayor’s Question Time database; and

 

(iv)  Approve non-routine Secretariat expenditure for a part time resource to act as Secretariat and Web Resource Manager to the Committee Secretariat Network.

 

Additional documents:

Minutes:

8.1  The Committee received the report of the Executive Director of Secretariat.

 

8.2  Resolved:

 

To note the following action taken by the Chairman under delegated authority, following consultation with the Deputy Chair/and/or Party Group Leads, namely to:

 

(a)  Write to the Mayor of London, Sadiq Khan, regarding risk mitigation around air quality;

(b)  Approve non-routine Secretariat expenditure associated with management development;

(c)  Approve non-routine Secretariat expenditure associated with upgrading the Mayor’s Question Time database; and

(d)  Approve non-routine Secretariat expenditure for a part-time resource to act as Secretariat and Web Resource Manager to the Committee Secretariat Network.

 

 

 

9.

Work Programme for the GLA Oversight Committee pdf icon PDF 77 KB

Report of the Executive Director of Secretariat

Contact:  Lorena Alcorta; [email protected]; 020 7983 4425

 

The Committee is recommended to note its work programme for 2018/19 as set out in the report, and identify any additional issues it wishes to consider at future meetings.

Minutes:

9.1  The Committee received the report of the Executive Director of Secretariat.

 

9.2  Resolved:

 

That the work programme for the remainder of 2018-19 be noted.

10.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on 17 October 2018 at 10.00am in the Chamber, City Hall.

Minutes:

10.1  The next meeting of the Committee was scheduled to be held on

  17 October 2018 at 10.00am in the Chamber.

11.

Any Other Business the Chairman Considers Urgent

Minutes:

11.1  There were no items of urgent business.

12.

Close of Meeting

Minutes:

12.1  The meeting closed at 4.47pm.