Agenda and minutes
Investment and Performance Board
Friday 15 November 2013 2.00 pm

Venue: Committee Room 4, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Items
No. Item

1.

Apologies for Absence

Minutes:

1.1  Apologies for absence were received on behalf of Richard Blakeway (Deputy Mayor for Housing, Land and Property), David Lunts (Executive Director – Housing and Land) and Gerard Lyons (Senior Economic Adviser).

 

2.

Declarations of Interest

The Chair to invite officers to declare any interests which they may have in any of the items set out on the agenda.

 

[Note: In accordance with the GLA’s Code of Ethics for staff, officers must make a declaration of interest on any issue on which they are advising the Mayor which affects an interest held by them - or any person related to them or with whom they have a close personal relationship, whether financial or otherwise - and ensure that the details are recorded in the Authority’s Register of Interests.]

Minutes:

2.1  Matthew Pencharz (Mayoral Advisor, Environment and Political Affairs) declared an interest in Agenda Item 9 (London Waste and Recycling Board (LWARB) Programme Update) arising from the fact that he was a Member of the London Waste and Recycling Board. Matthew Pencharz remained in the room during consideration of that agenda item.

 

3.

Minutes of Meeting held on 3 October 2013 (Part reserved) pdf icon PDF 117 KB

Minutes:

3.1  DECISION:

 

That the minutes of the meeting of the Investment and Performance Board held on 3 October 2013 be noted.

 

4.

Actions Arising from Previous IPB Meetings (Part reserved) pdf icon PDF 117 KB

Minutes:

4.1  The Board received an update on actions arising from recent meetings. The Executive Director for Development, Enterprise and Environment advised the Board that the action regarding the Clean Air Fund was being taken forward via officer-level discussions with Transport for London.

 

4.2  DECISION:

 

That the completed and outstanding actions arising from previous meetings of the Board, as set out in the report, be noted.

 

5.

HIG Decisions in Principle - Meeting held on 23 October 2013 (Part reserved) pdf icon PDF 272 KB

Minutes:

5.1  DECISION:

 

That the minutes of the meeting of the Housing Investment Group held on 23 October 2013 be noted.

 

6.

HyFIVE Project - Stage 2 (Reserved)

Minutes:

6.1  The Board received a paper relating to coordination of the Hydrogen for Innovative Vehicles (HyFIVE) project.

 

6.2  A query was raised regarding whether consideration been given to the option of Transport for London (TfL) acting as the project co-ordinator rather than the GLA. Officers responded that the GLA was well placed to act as the coordinator and that private sector involvement would mean that the resource implications would be limited.

 

DECISION:

 

6.2  That the recommendations, as set out in the report, be endorsed.

 

7.

Long term Infrastructure Investment Plan for London (Part reserved) pdf icon PDF 99 KB

Minutes:

7.1  The Board received a paper setting out the resources required for the development of a long term infrastructure investment plan for London. Whilst the Board endorsed the proposals, a request was made that, should any part of the contingency element of the funds be used, this should be reported to IPB.

 

7.2  A discussion took place regarding the proposed weighting of consultancy spend between the various strands of activity and it was explained that this was a provisional proposal put forward by officers that would be amended as appropriate via the tendering process.

 

7.3  DECISION:

 

That the proposal for the additional resource required to deliver the Long Term Infrastructure Investment Plan for London (as detailed at Appendix 1 of the report), be agreed in principle subject to any use of contingency funds being reported to IPB.

 

 

8.

Project Performance Report - October pdf icon PDF 111 KB

Additional documents:

Minutes:

8.1  The Board received a paper which provided an update on progress in the implementation and delivery of the GLA project programme.

 

8.2    DECISIONS:

 

(a)  That the Project Performance Report, in particular the overall and individual project performance to date and the main issues arising, be noted; and

 

(b)  That the proposed Forward Plan be agreed.

 

9.

Corporate Risk Register pdf icon PDF 62 KB

Additional documents:

Minutes:

9.1  The Board received a paper setting out the GLA’s Corporate Risk Register as of October 2013.

 

9.2  DECISION

 

  That the report and the Corporate Risk Register be noted.

 

 

10.

LWARB Programme Update pdf icon PDF 81 KB

Minutes:

10.1  The Board received an update report on the work of the London Waste and Recycling Board (LWARB). The Chief Executive of LWARB was present for the discussion, during which the following points were discussed:

·  Meeting the Department for Environment, Food and Rural Affairs’ recycling targets was likely to be challenging given the fact that the targets were weight-based. This put London at a disadvantage due to the fact that heavy garden waste was not prevalent in London because of the concentration of homes without gardens;

·  LWARB had agreed to focus on high-value recycling and innovative methods to support this activity;

·  London’s and the UK’s ability to use waste as solid recovered fuel needed to be expanded and this was an aspiration for LWARB over the coming years; and

·  Future funding of LWARB was likely to be supported by the returns on its investments.

 

10.2  DECISION:

 

  That the contents of the report, specifically progress towards project deliverables and desired social and economic impacts, be noted.

 

11.

Mayor's Mentoring Programme Update pdf icon PDF 108 KB

Minutes:

11.1  The Board received a report regarding the Mayor’s Mentoring Programme, which included recommendations for the reallocation of programme underspend.

 

11.2  Members discussed the proposed increase in management costs and it was noted that (a) these costs would be met from the programme underspends and (b) that the costs were due in part to the costs associated with implementing recent audit recommendations and the introduction of an incentive to encourage participants to complete evaluation paperwork. It was noted that additional budget headroom within the programme would be considered for reallocation across GLA programmes.

 

11.3  DECISIONS:

 

a)  That the project underspend of £273,393 be noted;

 

b)  That the funding of £22,500 for the Summer Activities Fund be noted;

 

c)  That the re-allocation of £99,836 to fund the recommended changes to the unit cost be approved in principle;

 

d)  That the increase in management costs of £65,995 be approved in principle; and

 

e)  That the increase in evaluation costs of £21,488 be approved in principle.

 

 

12.

Property Asset Strategy pdf icon PDF 71 KB

Additional documents:

Minutes:

12.1  The Board received a paper regarding the publication of a formal Property Asset Strategy for the GLA.

 

12.2  DECISIONS:

 

a)  That the proposal to publish a formal Property Asset Strategy be noted;

 

b)  That the proposal to produce a detailed implementation plan for internal use and as a means of monitoring progress be noted;

 

c)  That the principles proposed in the Property Asset Strategy be noted; and

 

d)  That the proposed amendments to the status of individual properties need not be reported to the Housing Investment Group and that projects would be approved in accordance with the GLA’s Financial Regulations.

 

13.

Shared Services Update pdf icon PDF 63 KB

Additional documents:

Minutes:

13.1  The Board received an update report on progress toward shared services and collaborative procurement across the GLA Group. Members received an oral update following recent discussions at the London Assembly’s GLA Oversight Committee and it was noted that, following a request from the Committee, further work was being undertaken to capture estimated cost savings.

 

13.2  DECISION:

 

  That the contents of the report be noted.

 

14.

Any Other Business

Minutes:

14.1  There was no other business.

15.

Date of Next Meeting

The next meeting of the Board is scheduled to be held on Tuesday17 December at 2pm in Committee Room 2.

Minutes:

15.1  It was noted that the Board’s next meeting was due to take place at 2pm on 17 December in Committee Room 5.