Agenda and minutes
Investment and Performance Board
Tuesday 23 April 2013 2.30 pm

Venue: Committee Room 1, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Committee Services Manager 

Items
No. Item

1.

Apologies for Absence

Minutes:

1.1  There were no apologies for absence.

 

1.2  The Head of Paid Service chaired the meeting for Agenda Items 1-5.

 

2.

Declarations of Interest

The Chair to invite officers to declare any interests which they may have in any of the items set out on the agenda.

 

[Note: In accordance with the GLA’s Code of Ethics for staff, officers must make a declaration of interest on any issue on which they are advising the Mayor which affects an interest held by them - or any person related to them or with whom they have a close personal relationship, whether financial or otherwise - and ensure that the details are recorded in the Authority’s Register of Interests.]

Minutes:

2.1  There were no declarations of interest. 

 

3.

Minutes of Meeting held on 4 April 2013 (Private Version)

Minutes:

3.1  DECISION:

 

That the minutes of the meetings of the Investment and Performance Board held on 4 April 2013 be noted.

 

4.

Actions Arising from Previous IPB Meetings pdf icon PDF 52 KB

Additional documents:

Minutes:

4.1  The Board received a paper which provided an update on actions arising from recent meetings.

 

4.2  The Head of Paid Service explained that, since the Board’s approval on 7 March 2013 of a Central Programme allocation for the Cultural Strategy Programme 2013-14, and in view of the carry-forwards requested by that team, he proposed that approximately half of the allocation would be withheld until the need for the full amount was demonstrated. The Board noted the update.

 

4.3  It was agreed that a list of known Mayoral, Director and Assistant Director decision forms currently in progress would be submitted to each future meeting of the Board, to facilitate discussion regarding any forthcoming decisions which might have a cross-cutting impact on directorates.

 

4.4  DECISION:

 

(a)  That the completed and outstanding actions arising from recent meetings of the Board, as set out in the report, be noted;

 

(b)  That the letter recently sent by the Mayor to the Secretary of State, Department for Communities and Local Government, providing an update on housing in London, as set out at Appendix 1 to the report, be noted;

 

(c)  That the update provided in relation the Central Programme allocation for the Cultural Strategy Programme  ...  view the full minutes text for item 4.

5.

HIG Decisions in Principle - Meeting held on 21 March 2013 (Private Version)

Minutes:

5.1  DECISION:

 

That the minutes of the meeting of the Housing Investment Group held on 21 March 2013 be noted.

 

6.

Commercial Sector Retrofit: for Large-Scale Companies- Data Collection and Awards (Reserved)

Minutes:

6.1  The Board noted that the paper had been withdrawn and would be submitted to a future meeting.

 

 

7.

Impact Assessment of the GLA's Rough Sleepers Programme (Reserved)

Minutes:

7.1  The Board received an update on the GLA’s Rough Sleeper Programme and discussed the performance of the Programme.

 

7.2  During the discussion, it was suggested that there should be an enhanced emphasis on the prevention of rough sleeping. The Deputy Mayor for Housing, Land and Property explained that prevention work was formally outside of the GLA’s remit but agreed to raise the importance of prevention services with the Department for Communities and Local Government. In addition, the Deputy Mayor undertook to explore the possibility of re-balancing the projects within the Programme to weight those projects – such as the St Mungo’s medium term psychotherapy service – with a high success rate.

 

7.3  It was agreed that a further update on the performance of the Programme would be submitted to a future meeting of the Board.

 

7.4  DECISION:

 

That the recommendations set out in the report be endorsed, noting the issues recorded above.

 

8.

Decentralised Energy Project Delivery Unit pdf icon PDF 93 KB

Additional documents:

Minutes:

8.1  The Board received a paper regarding an update on the Decentralised Energy Project Delivery Unit Programme.

 

8.2  DECISION:

 

  That the progress report be noted.

 

 

9.

Crystal Palace (Reserved)

Minutes:

9.1  The Board received a paper regarding the Crystal Palace National Sports Centre.

 

9.2  In addition to the matters addressed within the report, it was noted that officers would explore increasing revenues gained from The Lodge.

 

9.3  Part of the discussion in relation to this item is set out in a confidential annex.

 

9.4  DECISION:

 

That the recommendations set out in the report be endorsed, subject to the issues recorded above and in the confidential annex.

 

10.

Education and Youth Programme pdf icon PDF 99 KB

Minutes:

10.1  The Board received a paper requesting approval to allocate funds from the centralised programme budget to implement and deliver the Mayor’s Education   and Youth Programme.

 

10.2  DECISION:

 

  That in principle approval be given to the allocation of £232,000 from the centralised programme budget in order fully to deliver Mayoral Education Programme commitments in 2013/14 .

 

11.

Project Oracle - Stages 1 & 2 pdf icon PDF 128 KB

Additional documents:

Minutes:

11.1  The Board received a paper which sought Stage 1 business case and Stage 2 in principle investment approval in relation to Project Oracle.

 

11.2  In response to a query raised, it was noted that the profiling of relevant budgets across financial years would be revisited.

 

11.3  It was also explained that the interim evaluation report into the performance of the Project to date was due to be received in June 2013 and that the final report was due in September 2013. It was suggested and agreed that the funding for the 2014/15 and 2015/16 financial years would be subject to a positive evaluation of the Project, with an update being provided to the Board after the evaluation had been received.

 

11.4  DECISION:

 

  That Stage 1 and Stage 2 in principle investment approval be granted in relation to Project Oracle, in accordance with the proposals set out in the report, securing the project investment of £125,000 each financial year over three years - 2013/14, 2014/15 and 2015/16 – with funding for 2014/15 and 2015/16 subject to a positive evaluation of the Project.

 

12.

Update on Central Programme Budget 2013-14 pdf icon PDF 62 KB

Minutes:

12.1  The Board received an update paper on the Central Programme Budget 2013-  14.

 

12.2  DECISION:

 

  That the paper be noted.

 

13.

Marketing Communications Research 2013/14 pdf icon PDF 94 KB

Additional documents:

Minutes:

13.1  The Board received a paper that proposed a £160,000 carry- forward from the 2012/13 External Affairs budget to the 2013/2014 External Affairs budget, in order to fund a marketing and communications research project.

 

13.2  It was suggested that this area could offer an opportunity for shared services. It was suggested also that officers should investigate using the GLA website as a gateway for all services and organisations which the Mayor was responsible for.

 

13.3  It was requested that officers be provided with guidance regarding the appropriate level of marketing spend to budget for within individual projects.

 

13.4  DECISIONS:

 

(a)  That in principle approval for a carry-forward of £160,000 from the 2012/13 External Affairs budget to the 2013/2014 External Affairs budget, comprising: 

 

·  £80,000 from the Community Relations Minor Programmes budget (GA 0401 002 001); and

·  £80,000 from the People’s Question Time budget (GB 0460 001 004);

 

be approved;

 

(b)  That Stage 2 in principle investment approval of a maximum expenditure of £160,000 for the marketing and communications research project outlined in the report be granted; and

 

(c)   That the comments recorded above and the request for guidance to be provided to officers be noted.

 

14.

Spending Review 2015-16 - Oral Update

Minutes:

14.1  An oral update was provided in relation to the process and timings for the Government’s 2015-16 spending round. The update was noted.

 

15.

IPB and HIG Forward Plan pdf icon PDF 54 KB

Minutes:

15.1  The Board received a paper regarding the proposed forward plan for future meetings of the Board and of the Housing Investment Group.

 

15.2  In addition to the items set out, it was requested that the draft Asset Strategy also be submitted to the Board, once available.

 

15.3  DECISION:

 

  That the contents of the paper be noted, subject to the amendment   recorded above.

 

16.

Any Other Business

Minutes:

16.1  There was no urgent business requiring consideration.

17.

Date of Next Meeting

Minutes:

17.1  It was noted that the Board’s next meeting would take place at 2.00pm on 16 May 2013.

 

18.

Close of Meeting

Minutes:

18.1  The meeting closed at 4.09pm.