Investment Requests - January 2016

This paper requests the approval of a number of investment decisions with an estimated multi-year value of up to £611m.

The DMPC is asked to approve the:

Resourcing Strategy
1. The outlined framework for the engagement and management of non-permanent resources with the MPS.
Temporary Agency Workers
2. Request to Initiate Procurement activity for the provision of Temporary Agency Workers and associated funding of up to a maximum of £110m over 4 years.
Facilities Management Sourcing Strategy 2017/18 onwards
3. Integrated Model for the delivery of Facilities Management Services for building and estate maintenance;
4. Request to extend 14 current contracts by 1 year with a combined value of £33.69m;
5. Request to re-tender 41 contracts with an approximate value of £463m;
6. KBR to carry out the Procurement activity.
Stationery Contracts
7. Request to extend the contracts with Banner and XMA for the provision of office supplies and IT consumables for one month with a combined value of £131k;
8. Request to Initiate Procurement activity for the provision of office supplies and IT consumables and the associated funding of £4.2m over 4 years.
Palace of Westminster (PoW) Special Policing Services (SPS)
9. Request to enter into a perpetual, annually reviewed SPS with the Palace of Westminster subject to the:
a. Completion of a new policing model in readiness for implementation in April 2016;
b. SPS being provided by the Parliamentary and Diplomatic Protection Command, with Police Regulation compliant shift rosters;
c. Resulting uplift police officers which has been negotiated with PoW on a fixed budget basis for 2016/17;
d. Transfer under TUPE terms of approximately 300 police staff security officer posts from the MPS establishment to the Parliamentary Authorities from April 2016 and the associated income loss of up to £1m in support overheads.

Introduction and background

1. In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.

Issues for consideration

2. The following items are to be considered for approval:

Resourcing Strategy
This paper is requesting approval of the Resourcing Strategy which provides an outline framework for the engagement of non-permanent resources with the MPS. The MPS have an increasing requirement for a flexible workforce both in terms of capacity and capability to meets its internal and external demands.

Temporary Agency Workers
This paper is requesting to initiate procurement activity for the provision of temporary agency works with a value of £110m over 4 years. The route to market will consider six options and will ensure the chosen route will deliver to most value for money.

Facilities Management Sourcing Strategy 2017/18 onwards
The paper is requesting to approval to extend 14 current contracts with a combined value of £33.69m and re-tender a further 41 contracts with an approximate value of £463m. KBR will carry out the procurement activity on behalf of MOPAC.

Stationery Contracts
This paper is requesting approval to extend the contracts with Banner and XMA for one month with a combined value of £131k and to initiate procurement activity for the provision of office supplies and IT consumables and the associated funding of £4.2m over 4 years.

Palace of Westminster (PoW) Special Policing Services (SPS)
This paper is requesting approval to enter in to a new SPS agreement with the PoW from April 2016 which is subject to the completion of the new operating model. The impact of the new model will be uplift in police officer numbers and the transfer of circa 300 police staff security officer posts to the Parliamentary Authority.

Financial Comments

3. The cost of the proposed contracts will be funded from within existing budgets.

4. Full details are contained in the attached reports.

Legal Comments

5. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

6. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

7. Full details are contained within the reports attached.

Equality Comments

8. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.

9. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.