Investment Requests December 2015

This paper requests the approval of a number of investment decisions with an estimated multi-year value of up to £174.59m.

Mobile Devices
1. The Outline Business Case which is subject to the cashable savings being more clearly defined, and the:
a. early release of £2.48m to allow completion of the Final Business Case
b. initiate and award of contract which will be subject to call for the early infrastructure requirements;
c. release of £855k to enable the continuation of the iPad pilot, the initial rollout of Windows and Secure External Gateway;
d. initiate procurement and award of a contract, subject to call in, through Crown Commercial Frameworks for the mobile apps conversion, development and integration and associated investment of £5.15m;
End User Services
2. The Final Business Case and award of contract to 7 year contract to CSC with a maximum value of £155.24m for the provision of End User Services as detailed in the attached report;
TfL Fully Funded PCSO Taskforce
3. The acceptance of additional funding from TfL of circa £5m per annum for 2 years commencing in March 2016 to fund a PCSO Taskforce and supervision made up of 100 PCSO, 8 Sergeants and 2 Support Staff;
IT Technology Upgrade
4. The request to award a contract with a value of £867k for the upgrade of CCTV technology to allow the continued provision of policing services.

Introduction and background

1. In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.

Issues for consideration

2. The following items are to be considered for approval:

Mobile Devices
This paper is requesting approval of the Outline Business Case and investment of £8.49m which is subject to the cashable savings being more clearly defined. This investment will allow the completion of the Final Business Case, early infrastructure requirements, continuation of the iPad pilot, initial rollout of Windows and Secure External Gateway. The paper is also requesting approval to award a contract using the Crown Commercial Frameworks for the provision of the mobile apps conversion, development and integration.

End User Services
This paper is part of the Total Technology Programme Infrastructure strand. It is requesting the approval of the Final Business Case and award of a 7 year contract to CSC with a value of £155.24m for the provision of End User Services.

TfL Fully Funded PCSO Taskforce
TfL currently provide funding to the MPS towards the Roads Policing function. This paper is requesting approval to accept further funding of £10m over 2 years to provide a PCSO Taskforce and supervision made up of 100 PCSO, 8 Sergeants and 2 Support Staff. The new team will be in place from the end of March 2016.

IT Technology Upgrade
This paper is requesting approval to award a contract with a value of £867k using the Value Added Reseller for provision of services to upgrade the CCTV technology.

Financial Comments

3. The cost of the proposed contracts will be funded from within existing budgets.

4. Full details are contained in the attached reports.

Legal Comments

5. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

6. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

7. Full details are contained within the reports attached.

Equality Comments

8. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.

9. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.