Investment Requests – February 2016 - Body Worn Video (BWV)

This paper requests the approval of a investment decision in relation to Body Worn Video.

The DMPC is asked to approve the:

1. provision of BWV equipment and infrastructure to the MPS for 6 years via an internally hosted storage solution.

2. provision of programme funding in respect of £14.1m capital and £1.8m project revenue in addition to the £5.3m capital and £0.3m revenue already approved in the outline business case. Total project costs will be £21.5m

3. ‘business as usual’ revenue support costs of between £2.6m and £3.4m per annum over the lifetime of BWV use (currently set at 6 years). Total revenue costs will be £14.7m.

Introduction and background

1. In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.

Issues for consideration

2. The full business case proposes that 22,000 devices will be issued to front line officers/staff. All public facing officers and staff will either have a personal issue device or access to a pool device on their home operational command unit.

3. Procurement processes have taken place in respect of the cameras and application software and a contract has been awarded to Taser (UK). Procurement processes are still ongoing in respect of storage provision.

4. The extremely competitive nature of the procurement process above has enabled a significant reduction in anticipated project costs – the outline business case forecast a total spend of £51.2m and now this has reduced to £36.2m.

Financial Comments

5. The cost of the proposed contracts will be funded from within existing budgets.

6. Full details are contained in the attached report.

Legal Comments

7. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

8. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

9. Full details are contained within the report attached.

Equality Comments

10. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.

11. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.

Background/supporting papers

12. Joint Investment Board Paper