Parliament Square booking guidelines

The following guidelines must be followed when booking Parliament Square for filming, photo-shoots and photo-calls:

Submitting an application does not confer permission to use Parliament Square. Advertising or promotion of an event in any form is not permissible until event approval has been given. Permission to use the Square is at the discretion of the Greater London Authority.
A basic fee of £300 (+ VAT) per hour will be charged from arrival to departure from the square. A reduced rate is available for charities, students and some other activities.
Applications cannot be taken for Parliament Square Garden more than six (6) months in advance and organisers should not have any more than one application pending in the same period.
Applications operate on a first come, first served basis.
Applications should be submitted at least seven (7) days before the event but please note that the GLA may take up to 21 days from receipt to determine an application. Final approval will only be granted once full details of the activity requested by the GLA are given.
We endeavour to confirm receipt of applications within five (5) days and will respond to requests for further information. In an incident of postponing or cancellation of activity, organisers must inform the GLA no later than 48 hours prior to the proposed time and date of the activity. Fees or a cancellation charge will apply. Please refer to conditions 8.1 to 8.4 for activities on Parliament Square Garden set out in the application form.
Activities requiring a licence under the Licensing Act 2003 will not be permitted on Parliament Square. The GLA reserves the right to amend or refuse certain activities within your event.
Activities that could impact on the general maintenance of the Square may require a specific assessment prior to approval being granted and there may be a cost for this assessment that will need to be met by the organiser and may increase the time required to process the application.
All applications will be considered in line with the GLA's responsibility of protecting the Square's fabric and assets as well as its heritage value.
We will normally not permit more than 10 people (cast, crew and staff) to be on Parliament Square during filming or photo shoots..
Arranging access to Parliament Square Garden is the responsibility of the person(s) arranging the film-shoot.
No parking is available on Parliament Square Garden.
Due to the proximity of the roads around Parliament Square Garden all light sources must not be directed into traffic at any time. Any lighting source must be approved by GLA.
No structures or staging of any kind are permitted on Parliament Square Garden due to weight loading restrictions.
The use of public address systems or similar devices producing amplified sound are prohibited on Parliament Square Garden unless the GLA has authorised their use. You must adhere to all instructions relating to volume of noise or any other matter relating to the activity.
Anyone using Parliament Square Garden must obtain Public Liability Insurance with a minimum of £5 million cover for each act or occurrence or series of acts or occurrences. A higher level of insurance cover may be required depending on the event content. A copy of your insurance document will be required at least seven (7) days prior to the event taking place.
Please ensure that you read the terms and conditions and the Trafalgar Square and Parliament Square Garden byelaws that clarify requirements for the use of the Square - see application form.


Parliament Square	Home > Managing the square > Booking the square - guidelines
Improving the square Managing the square Booking the square Annual Report Byelaws Contractors About the square History	Parliament Square booking guidelines The following guidelines must be followed when booking Parliament Square for filming, photo-shoots and photo-calls: Submitting an application does not confer permission to use Parliament Square. Advertising or promotion of an event in any form is not permissible until event approval has been given. Permission to use the Square is at the discretion of the Greater London Authority. A basic fee of £300 (+ VAT) per hour will be charged from arrival to departure from the square. A reduced rate is available for charities, students and some other activities. Applications cannot be taken for Parliament Square Garden more than six (6) months in advance and organisers should not have any more than one application pending in the same period. Applications operate on a first come, first served basis. Applications should be submitted at least seven (7) days before the event but please note that the GLA may take up to 21 days from receipt to determine an application. Final approval will only be granted once full details of the activity requested by the GLA are given. We endeavour to confirm receipt of applications within five (5) days and will respond to requests for further information. In an incident of postponing or cancellation of activity, organisers must inform the GLA no later than 48 hours prior to the proposed time and date of the activity. Fees or a cancellation charge will apply. Please refer to conditions 8.1 to 8.4 for activities on Parliament Square Garden set out in the application form. Activities requiring a licence under the Licensing Act 2003 will not be permitted on Parliament Square. The GLA reserves the right to amend or refuse certain activities within your event. Activities that could impact on the general maintenance of the Square may require a specific assessment prior to approval being granted and there may be a cost for this assessment that will need to be met by the organiser and may increase the time required to process the application. All applications will be considered in line with the GLA's responsibility of protecting the Square's fabric and assets as well as its heritage value. We will normally not permit more than 10 people (cast, crew and staff) to be on Parliament Square during filming or photo shoots.. Arranging access to Parliament Square Garden is the responsibility of the person(s) arranging the film-shoot. No parking is available on Parliament Square Garden. Due to the proximity of the roads around Parliament Square Garden all light sources must not be directed into traffic at any time. Any lighting source must be approved by GLA. No structures or staging of any kind are permitted on Parliament Square Garden due to weight loading restrictions. The use of public address systems or similar devices producing amplified sound are prohibited on Parliament Square Garden unless the GLA has authorised their use. You must adhere to all instructions relating to volume of noise or any other matter relating to the activity. Anyone using Parliament Square Garden must obtain Public Liability Insurance with a minimum of £5 million cover for each act or occurrence or series of acts or occurrences. A higher level of insurance cover may be required depending on the event content. A copy of your insurance document will be required at least seven (7) days prior to the event taking place. Please ensure that you read the terms and conditions and the Trafalgar Square and Parliament Square Garden byelaws that clarify requirements for the use of the Square - see application form.