Agenda and minutes
GLA Oversight Committee
Wednesday 28 November 2012 10.00 am

Venue: Committee Room 4, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: John Barry, Senior Committee Officer; Telephone: 020 7983 4425; Email:  john.barry@london.gov.uk; Minicom: 020 7983 4458. 

Items
No. Item

1.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

1.1  Apologies were received from John Biggs AM, for whom Joanne McCartney AM attended as a substitute, and Steve O’Connell AM.

2.

Declarations of Interests pdf icon PDF 69 KB

The Committee is recommended to:

 

(a)  Note as disclosable pecuniary interests the list of memberships of functional bodies and London Borough Councils, as set out in the table at Agenda Item 2;

 

(b)   Declare any disclosable pecuniary interests in specific items listed on the agenda and take any necessary action regarding withdrawal following such declaration(s); and

 

(c)   Note any further declarations of relevant interests (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2), with the relevant Member(s) taking any necessary action regarding withdrawal from the meeting for related items of business following any such declaration(s).

Minutes:

2.1  Resolved

 

(a)  That the list of memberships of functional bodies and London Borough Councils, as set out in the table at Item 2, be noted as disclosable pecuniary interests;

(b)  That Jennette Arnold AM’s role as a member of the Board of Governors for the University of East London and Andrew Boff AM’s partner’s position as a teacher be noted additionally as non-pecuniary interests in relation to Item 5 and Item 6 of the agenda; and

 

(c)  That gifts and hospitality received by Members, as set out in the Authority’s gifts and hospitality register, be noted.

3.

Minutes pdf icon PDF 91 KB

The Committee is recommended to confirm the minutes of the meeting of the GLA Oversight Committee held on 24 October 2012 to be signed by the Chair as a correct record.

Additional documents:

Minutes:

3.1  Resolved

 

That the minutes of the meeting of the GLA Oversight Committee held on 24 October 2012 be signed by the Chair as a correct record.

4.

Summary List of Actions pdf icon PDF 114 KB

Report of the Executive Director of Secretariat

Contact:  John Barry; john.barry@london.gov.uk; 020 7983 4425 

The Committee is recommended to note the completed and outstanding actions
arising from previous meetings of the GLA Oversight Committee.

Additional documents:

Minutes:

4.1  The Committee received the report of the Executive Director of Secretariat. The Committee was advised that a further, more detailed response from the Director of London 2012 Co?ordination on the matters raised at the Oversight Committee meeting of 20 September 2012 would be provided in due course. Members were also advised that officers expected shortly to receive a response to the questions raised concerning the Mayor’s transparency commitments in relation to Transport for London.

 

4.2  Resolved

 

That the completed and outstanding actions arising from previous meetings of the GLA Oversight Committee be noted.

5.

The Mayor's Mentoring Programme pdf icon PDF 88 KB

Report of the Executive Director of Secretariat

Contact:  Richard Derecki; richard.derecki@london.gov.uk; 020 7983 4899 

 

The Committee is recommended to put questions to Munira Mirza, Deputy Mayor for Education and Culture, and note the discussion.

Minutes:

5.1  The Committee received the report of the Executive Director of Secretariat. Jennette Arnold AM declared a non-pecuniary interest in this item, as detailed at Minute 2.1(b).

 

5.2  Munira Mirza, Deputy Mayor for Education and Culture, and Amanda Coyle, Assistant Director of Health and Communities were in attendance for this item.

 

5.3  A transcript of this discussion is attached at Appendix 1.

 

5.4  During the course of the discussion, the Committee asked that the following additional information be provided:

·  A copy of the project review of the mentoring programme;

·  A list of the priority geographical areas in London the new delivery partners would be expected to cover;

·  A written job description for the Mayor’s Ambassador for Mentoring;

·  An explanation for the difference in costs across the programme components;

·  Details of the auditing arrangements used to monitor the cost and number of mentoring relationships associated with the programme;

·  Minutes, action points and any other documents arising from or associated with the GLA’s contract management meetings with the University of East London (UEL);

·  Details of the procurement exercise in relation to the managing agent chosen to administer the Mayor’s Mentoring Fund;

·  Information setting out the experience and background of the selected  ...  view the full minutes text for item 5.

6.

The Mayor's Education Inquiry pdf icon PDF 76 KB

Report of the Executive Director of Secretariat

Contact:  Richard Derecki; richard.derecki@london.gov.uk; 020 7983 4899 

 

The Committee is recommended to note the report as background to its question and answer session with the Deputy Mayor for Education and Culture.

Additional documents:

Minutes:

6.1  The Committee received the report of the Executive Director of Secretariat. Jennette Arnold AM and Andrew Boff AM declared non-pecuniary interests in this item, as detailed at Minute 2.1(b).

 

6.2  Munira Mirza, Deputy Mayor for Education and Culture, and Amanda Coyle, Assistant Director of Health and Communities were in attendance for this item.

 

6.3  A transcript of this discussion is attached at Appendix 2.

6.4  During the course of the discussion, the Committee asked that the following additional information be provided:

·  The criteria for and details of the sale of the sites on the GLA estate identified by the Mayor for school development;

·  The number of looked after children that had been given priority for apprenticeships, mentoring, work experience and job opportunities through the Mayor’s programme;

·  Details of what work the Mayor had carried out in terms of apprenticeships and encouraging employers to take on more young people to work, specifically in relation to Black, Asian and Minority Ethnic graduates;

·  Details of the GLA’s delivery plan, when available, for undertaking the report recommendations; and

·  An explanation of whether, in making its contribution to the London Schools Excellence Fund, the Department for Education had re-allocated funds from an existing  ...  view the full minutes text for item 6.

7.

Head of Paid Service Oral Update

The Head of Paid Service to provide any service updates not covered in the rest of the agenda.

Minutes:

7.1  The Head of Paid Service was asked to supply the Oversight Committee with information relating to the Mayoral visit to India, including details of the visit programme and names of those representatives of the Greater London Authority in attendance.

 

7.2  The oral update was noted.

8.

Proposed Changes to the GLA Establishment pdf icon PDF 435 KB

Report of the Head of Paid Service

Contact: Juliette Carter; juliette.carter@london.gov.uk; 020 7983 4194

 

The Committee is recommended to respond to the Head of Paid Service consultation on the proposed changes to the establishment in the GLA.

Minutes:

8.1  The Committee received the report of the Head of Paid Service.

 

8.2  During discussion, Members raised concern that some of the proposals outlined in the report appeared to relate to interim arrangements and that, as a result, further structural changes to the organisation’s staffing structures would therefore be required.  The Head of Paid Service explained that changes made as a result of devolution had, as previously discussed with the Committee, deliberately been undertaken incrementally in order to lessen disruption to the Authority during the period of the Mayoral and Assembly elections and the Olympic and Paralympic Games; and that whilst further minor changes were yet to be made, the proposals in the report represented the final, large-scale restructuring of directorates.

 

8.3  In response to concerns that the proposals had not sufficiently provided for wider reductions and savings in senior posts, the Head of Paid Service pointed out that as a result of the absorption of functions and staffing from other areas of the GLA Group, such as the London Development Agency together with the Homes and Communities Agency London and the London Thames Gateway Development Corporation, the Authority had taken on approximately 160 additional posts which had been balanced  ...  view the full minutes text for item 8.

9.

Shared Service Proposal by Transport for London for the Management of the GLA's Ongoing Olympic and Non-Olympic Compulsory Purchase Orders pdf icon PDF 79 KB

Report of the Executive Director of Resouces

Contact: Stephen Kennard; stephen.kennard@london.gov.uk; 020 7983 5725

 

The Committee is recommended to consider and provide its comments on the Mayor’s proposed exercise of the GLA’s power, under section 401A of the Greater London Authority Act, to enter into shared service arrangements under which Transport for London will discharge the GLA’s Compulsory Purchase Order management and support functions, including those in relation to the Olympic Park, Wembley Stadium, Silvertown Way and Chequers Corner.

Minutes:

9.1  The Committee received the report of the Executive Director of Housing and Land.

 

9.2  In discussion, Members raised concerns that the budget costs for the proposals had not been clearly defined and that paragraph 4.5 of the report implied that, were the shared service arrangement to go ahead, Transport for London (TfL) might not have the capacity and experience to deal with new Compulsory Purchase Order (CPO) projects.

 

9.3  The Executive Director of Housing and Land clarified that TfL had been unable to give a definitive cost for the proposed arrangement until it had examined in depth the scope and extent of the required service; nevertheless, the estimated annual forecast costs detailed in paragraph 6.1 of the report was intended to be the maximum budget for the proposals.

 

9.4  The Executive Director of Housing and Land also explained that paragraph 4.5 of the report proposed that, whilst TfL was expected to undertake any new CPO projects as necessary, the Authority reserved the right to employ expertise elsewhere for specialist CPO projects outside the experience of TfL.

 

9.5  The Chair requested that the Committee be informed of any variations to the expected costs of the proposal.

 

9.6  Resolved:  ...  view the full minutes text for item 9.

10.

Proposed Review of the Assembly Committee Structure pdf icon PDF 91 KB

Report of the Executive Director of Secretariat

Contact: Mark Roberts; mark.roberts@london.gov.uk; 020 7983 4428

 

The Committee is recommended to agree that a review of the Assembly’s Committee structure be undertaken over the next 2 months to establish what if any changes should be implemented for the next municipal year and any resource implications.

Minutes:

10.1  Members noted that the intention was for officers, in liaison with Members, to conduct a review of the Assembly’s committee structures over the next two months in order to establish what, if any, changes should be implemented for the next municipal year and to consider any consequential resource implications.

 

10.2  Resolved:

 

That a review of the Assembly’s Committee structure be undertaken.

11.

Transport Committee Investigation Into Airport Capacity - Technical Advice and Support pdf icon PDF 104 KB

Report of the Executive Director of Secretariat

Contact: Laura Warren; laura.warren@london.gov.uk; 020 7983 6545

 

The Committee is recommended to:

 

(a)  Note the Transport Committee’s investigation into airport capacity as set out in Appendix 1 of the report and provide comments as necessary; 

 

(b)  Approve expenditure to a maximum of £20,000 from the 2012/13 scrutiny programme report to commission external contractors to provide external technical advice and support on airport capacity for the Transport Committee; and

 

(c)  Note that the Executive Director of the Secretariat, in consultation with the Chair of the Transport Committee, will commission the external contractors to carry out the external technical advice and support, subject to the Committee approving this expenditure.

Additional documents:

Minutes:

11.1  The Committee received the report of the Executive Director of Secretariat.

 

11.2  Andrew Boff AM expressed concern that the external contractor employed to provide technical advice and support on airport capacity should provide genuine expert advice as opposed to research work that could be undertaken by officers from the Assembly Secretariat Scrutiny Team. It was therefore agreed that details of the draft contract that set out the scope of the technical advice and support being sought would be circulated to the Committee before being finalised.

 

11.3  Resolved

 

(a)  That the Transport Committee’s investigation into airport capacity be noted;

 

(b)  That expenditure to a maximum of £20,000 from the 2012/13 scrutiny programme budget be approved, subject to the comments made at the meeting and recorded above, to commission external contractors to provide external technical advice and support on airport capacity for the Transport Committee; and

 

(c)  That it be noted that the Executive Director of the Secretariat, in consultation with the Chair of the Transport Committee, will commission the external contractors to carry out the external technical advice and support.

12.

Elections Review Working Group pdf icon PDF 83 KB

Report of the Executive Director of Secretariat

Contact:  Richard Derecki; richard.derecki@london.gov.uk; 020 7983 4899 

 

The Committee is recommended to:

 

(a)  Confirm the minutes of the meeting of the Elections Review Working Group meetings held on 5 and 12 July 2012 to be signed by the Chair as a correct record;

 

(b)  Agree the report of the Elections Review Working Group, The 2012 Mayoral and London Assembly elections; and

(c)  Ask the Head of Paid Service to provide a comprehensive response to the Working Group’s recommendations, including the response from London Elects and the GLRO, in time for the 21 March 2013 GLA Oversight Committee meeting. 

Additional documents:

Minutes:

12.1  The Committee received the report of the Executive Director of Secretariat.

 

12.2  Resolved

 

(a)  That the minutes of the meetings of the Elections Review Working Group meeting held on 5 and 12 July 2012 be signed by the Chair as correct records;

 

(b)  That the report of the Elections Review Working Group, The 2012 Mayoral and London Assembly Elections, be noted; and

 

(c)  That it be agreed that the Head of Paid Service provides a comprehensive response to the Working Group’s recommendations, including the response from London Elects and the GLRO, in time for the 21 March 2013 GLA Oversight Committee meeting.

13.

The Head of Paid Service Performance Review Panel pdf icon PDF 75 KB

Report of the Executive Director of Secretariat

Contact:  John Barry; john.barry@london.gov.uk; 020 7983 4425

 

The Committee is recommended to confirm the minutes of the Head of Paid Service Performance Review Panel meeting of 13 November 2012, to be signed by the Chair as a correct record.

Additional documents:

Minutes:

13.1  The Committee received the report of the Executive Director of Secretariat.

 

13.2  Resolved

 

That the minutes of the Head of Paid Service Performance Review Panel meeting of 13 November 2012 be signed by the Chair as a correct record.

14.

Work Programme for the GLA Oversight Committee 2012/13 pdf icon PDF 81 KB

Report of the Executive Director of Secretariat

Contact:  John Barry; john.barry@london.gov.uk; 020 7983 4425

 

The Committee is recommended to note its work programme for 2012/13 and identify any additional issues it wishes to consider at future meetings.

Minutes:

14.1  The Committee received the report of the Executive Director of Secretariat.

 

14.2  Resolved

 

That the Committee’s work programme for 2012/13 be noted.

15.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on 19 December 2012 at 2.30pm in Committee Room 5.

Minutes:

15.1  The next meeting of the Committee would be held on 19 December at 2.30pm in Committee Room 5.

16.

Any Other Business the Chair Considers Urgent

Minutes:

16.1  There was no other urgent business requiring consideration.

17.

Close of Meeting

Minutes:

17.1  The meeting finished at 1.15pm

 

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