Agenda and minutes
Standards Committee
Thursday 2 December 2010 10.30 am

Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Committee Services Manager; Telephone: 020 7983 4421; E-mail:  rebecca.arnold@london.gov.uk; Minicom: 020 7983 4458. 

Items
No. Item

1.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

1.1  Apologies for absence were received on behalf of Richard Barnes AM, Statutory Deputy Mayor; Pradeep Agrawal, Independent Member; and David Durie, Independent Member. 

 

1.2  Sir Simon Milton, Deputy Mayor and Chief of Staff, attended this meeting as an observer.

2.

Declarations of Interests pdf icon PDF 55 KB

The Committee is recommended to:

 

(a)  Note the list of memberships of functional bodies and London Borough Councils, as set out in the table at Item 2;

 

(b)  Note the gifts and hospitality received by Members, as set out on the Authority’s gifts and hospitality register; and

 

(c)  Declare any other personal or personal prejudicial interests in specific items listed on the agenda over and above those items listed in the table above and including any interests arising from gifts or hospitality received within the last three years or from the date of election to the London Assembly, whichever is the later, which are not at the time of this meeting reflected on the Authority’s register of gifts and hospitality.

Minutes:

2.1  It was noted that Diane Mark, Independent Member, had been omitted from the list of Members set out in the report for this agenda item in error. Diane Mark confirmed that she did not have any relevant interests to declare.

 

2.2  Resolved:

 

(a)  That the relevant Members’ declarations of  ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 70 KB

The Committee is recommended to confirm the minutes of the meeting of the Standards Committee held on 14 September 2010 to be signed by the Chair as a correct record.

Minutes:

3.1  Resolved:

That the minutes of the meeting of the Standards Committee held on 14 September 2010 be signed by the Chair as a correct record.

4.

Summary List of Actions pdf icon PDF 83 KB

Report of the Executive Director of Secretariat

Contact: Rebecca Arnold, rebecca.arnold@london.gov.uk, telephone: 020 7983 4421.

 

The Committee is recommended to note the completed and outstanding actions arising from previous meetings of the Committee and the additional actions taken in relation to the consultation on the Draft Code of Recommended Practice on Local Authority Publicity, as summarised at paragraph 3.1 and 3.2 of the report.

Additional documents:

Minutes:

4.1  The Committee received the report of the Executive Director of Secretariat.

 

4.2  The action taken in relation to the consultation on the Draft Code of Recommended Practice on Local Authority Publicity was noted.

 

4.3  The responses received from Transport for London and the London Development Agency in relation to  ...  view the full minutes text for item 4.

5.

Independent Element

Independent Members are requested to inform the Committee if they have acted as an Independent Element in any Mayoral or Board appointments.

Minutes:

5.1  The Chair invited Independent Members to inform the Committee of any involvement they had had in recent mayoral appointments processes.

 

5.2  Diane Mark (IM) informed the Committee that she had acted as an independent element in respect of the shortlisting and interview process for a mayoral appointment to  ...  view the full minutes text for item 5.

6.

Planning Code of Conduct and Planning Protocols - Annual Review pdf icon PDF 95 KB

Report of the Executive Director Development and Environment 

Contact: Justin Carr, justin.carr@london.gov.uk telephone 020 7983 4895

 

The Committee is recommended to:

 

(a)   Note the content of the report; and

 

(b)   Agree to recommend to the Head of Paid Service (for staff appointed under Section 67 (2) of the GLA Act, as amended) and the Mayor (for staff appointed under Section 67 (1) of the GLA Act) and the Mayor and Assembly acting jointly (for the statutory officers) that the Planning Code and Protocols be amended, as set out in section 4 of the report. 

Additional documents:

Minutes:

6.1   The Committee received the report of the Executive Director, Development and Environment.

 

6.2  The proposed changes to the Planning Code of Conduct and Planning Protocols were noted.

 

6.3  Members of the Committee had previously requested that officers examine whether it would be possible to publish the documents specified at  ...  view the full minutes text for item 6.

7.

Review of Code of Ethics pdf icon PDF 77 KB

Report of the Head of Paid Service

Contact: Viv Kemsley; email: viv.kemsley@london.gov.uk; telephone 020 7983 4165.

 

That the Committee comments as necessary on the proposed revisions to the Code of Ethics and Standards for GLA Staff as set out in Appendix 1 to this report, prior to formal approval by the Head of Paid Service in respect of staff appointed under Section 67(2) of the Greater London Authority Act 1999 (as amended), by the Mayor in respect of staff appointed under Sections 67 (1) (a) and (b) of the GLA Act, and by the Assembly and Mayor acting jointly in respect of the Authority’s three statutory officers.

Additional documents:

Minutes:

7.1   The Committee received the report of the Head of Paid Service.

 

7.2  During the discussion which followed, the following matters were raised:

 

(a)  Members suggested that Appendix 1A to the Code of Ethics – “Arrangements relating to ICT equipment for departing politicians and staff’ – either be amended to  ...  view the full minutes text for item 7.

8.

Statutory Officers Staffing Protocol - Minor Revisions pdf icon PDF 126 KB

Report of the Head of Paid Service

Contact: Viv Kemsley; email: viv.kemsley@london.gov.uk; telephone 020 7983 4165.

 

The Committee is recommended to note the report and the proposed revisions to the Statutory Officers Staffing Protocol, prior to the formal approval and adoption of the revised Protocol by the Mayor and the Assembly.

Minutes:

8.1  The Committee received the report of the Head of Paid Service.

 

8.2  It was noted that the Localism Bill would give rise to changes to the statutory functions of the Monitoring Officer which were set out within the protocol.

 

8.3  In response to a query, it was explained that  ...  view the full minutes text for item 8.

9.

Corporate Governance Action Plan - Implementation Update pdf icon PDF 53 KB

Report of the Chief Executive

Contact: Ed Williams, email: ed.williams@london.gov.uk; and telephone 020 7983 4399

 

The Committee is recommended to note the progress made on delivering the Authority’s Corporate Governance Action Plan, attached at Appendix 3.

Additional documents:

Minutes:

9.1  The Committee received the report of the Chief Executive.

 

9.2  It was requested that, in future update reports to the Committee, the actions within the Corporate Governance Action Plan be cross-referenced to the recommendations of the Ethical Governance audit.

 

9.3  Resolved:

 

That the progress made on delivering the Authority’s  ...  view the full minutes text for item 9.

10.

Update on Local Assessment of Complaints about GLA Members pdf icon PDF 45 KB

Report of the Monitoring Officer 

Contact: Steve Gee, email: stevegee@tfl.gov.uk ; telephone 020 7126 3703

 

The Committee is recommended to note the report.

Minutes:

10.1  The Committee received the report of the Monitoring Officer.

 

10.2  It was noted that it had now been agreed that the Assessment Sub-Committee which had met on 27 October 2010 would reconvene on 8 December 2010 to conclude consideration of a complaint received.

 

10.3  A meeting of the Assessment  ...  view the full minutes text for item 10.

11.

Gifts and Hospitality - Mayor and Assembly Members pdf icon PDF 79 KB

Report of the Monitoring Officer 

Contact: Steve Gee, email: stevegee@tfl.gov.uk ; telephone 020 7126 3703

 

The Committee is recommended to note the report and the contents of Appendix 1, which sets out gifts and hospitality declared by the Mayor, Assembly Members and co-opted Members in the period from after 4.00 pm on 28 May 2010 until midday on 18 November 2010.

Additional documents:

Minutes:

11.1  The Committee received the report of the Monitoring Officer.

 

11.2  Resolved:

 

That the report and the contents of Appendix 1, which set out gifts and hospitality declared by the Mayor, Assembly Members and co-opted Members in the period from after 4.00 pm on 28 May 2010 until midday on  ...  view the full minutes text for item 11.

12.

Gifts and Hospitality - Staff pdf icon PDF 97 KB

Report of the Monitoring Officer 

Contact: Steve Gee, email: stevegee@tfl.gov.uk ; telephone 020 7126 3703

 

That the Committee notes the report and (i) the attached Appendix 1 of declared gifts and hospitality by staff directly appointed by the Mayor under section 67(1) of the Greater London Authority Act 1999 (as amended); and (ii) the attached Appendix 2 of declared gifts and hospitality of senior staff appointed by the Head of Paid Service, namely staff at grades Head of Unit and above, during period from after 4.00pm on 28 May 2010 until midday on 18 November 2010.

Additional documents:

Minutes:

12.1  The Committee received the report of the Monitoring Officer.

 

12.2  Resolved:

 

That the report and (i) the gifts and hospitality declared by staff directly appointed by the Mayor under section 67(1) of the Greater London Authority Act 1999 (as amended); and (ii) the gifts and hospitality declared  ...  view the full minutes text for item 12.

13.

Expenses - Mayor, Assembly Members and Senior Staff 2010/11 pdf icon PDF 71 KB

Report of the Executive Director of Resources

Contact: David Gallie; email: david.gallie@london.gov.uk; telephone 020 7983 4968.

 

The Committee is recommended to note the expenses incurred by the Mayor, London Assembly Members and senior staff in the period 1 August 2010 to 31 October 2010.

Additional documents:

Minutes:

13.1  The Committee received the report of the Executive Director of Resources.

 

13.2  During the discussion which followed, the following issues were raised and discussed:

 

(a)  It was noted that the Mayoral Adviser on Arts and Culture had made a number of claims for taxi expenses and that the reason  ...  view the full minutes text for item 13.

14.

Standards Committee Work Programme 2010/11 pdf icon PDF 133 KB

Report of Executive Director of Secretariat

Contact Rebecca Arnold: email: rebecca.arnold@london.gov.uk; telephone 020 7983 4421

 

The Committee is recommended to note the progress on its work programme for 2010/11.

Minutes:

14.1  The Committee received the report of the Executive Director of Secretariat.

 

14.2  Resolved:

 

(a)   That the progress on the work programme for 2010/11 be noted; and

 

(b)   That it be agreed that the meeting provisionally scheduled for 8 February 2011 be called, following consultation with all Members of the  ...  view the full minutes text for item 14.

15.

Date of Next Meeting

The next meeting of the Committee will be on for Tuesday 22 March 2011 at 10.00am in Committee Room 5.

Minutes:

15.1  It was noted that, subject to the decision taken in relation to Agenda Item 14, above, the next scheduled meeting of the Committee would be held on Tuesday 22 March 2011 at 10am in Committee Room 5.

 

16.

Any Other Business the Chair Considers Urgent

Minutes:

16.1  There was no urgent business.

 

17.

Close of Meeting

Minutes:

17.1  The meeting closed at 11.35 am.

 

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