Agenda and minutes
Business Management and Administration Committee
Tuesday 1 February 2011 10.00 am

Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Joanna Brown or Teresa Young, Senior Committee Officers; telephone: 020 7983 6559; email:  joanna.brown@london.gov.uk;or  teresa.young@london.gov.uk; Minicom: 020 7983 4458 

Items
No. Item

1.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

1.1  An apology for lateness was received from Jennette Arnold AM, Chair of the Committee.  Caroline Pidgeon AM, the Deputy Chair of the Committee, took the Chair for items 1 to 5 below.  Jennette Arnold AM then chaired the remainder of the meeting.

 

1.2  No apologies were received for absence.  ...  view the full minutes text for item 1.

2.

Declarations of Interests pdf icon PDF 58 KB

The Committee is recommended to:

 

(a)  Note the list of memberships of functional bodies and London Borough Councils, as set out in the table at Item 2;

 

(b)  Note the gifts and hospitality received by Members, as set out on the Authority’s gifts and hospitality register; and

 

(c)  Declare any other personal or personal prejudicial interests in specific items listed on the agenda over and above those items listed in the table at Item 2 and including any interests arising from gifts or hospitality received since 12 September 2007 or, if elected after 12 September 2007, from the date of election to the London Assembly which are not at the time of this meeting reflected on the Authority’s register of gifts and hospitality.

Minutes:

2.1  Resolved:

 

(a)  That the list of memberships of functional bodies and London Borough Councils, as set out in the table at item 2 of the agenda be noted;

 

(b)  That the gifts and hospitality received by Members, as set out on the Authority’s gifts and hospitality register be noted;  ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 97 KB

Minutes:

3.1  Resolved:

 

That the minutes of the meeting of the Business Management and Administration Committee held on 16 December 2010 be confirmed and be signed by the Chair as a correct record.

4.

Order of Business

Minutes:

4.1  After discussion by the Committee and it having been proposed and seconded, the Committee:

 

4.2  Resolved:

 

That the order of the agenda be varied to consider agenda item 10 (The Mayor’s Annual Equality Report 2009/10) before agenda item 4 (Summary List of Actions).

5.

The Mayor's Annual Equality Report 2009/2010 pdf icon PDF 83 KB

Report of the Executive Director of Secretariat

Contact: Janet Hughes, janet.hughes@london.gov.uk, 020 7983 4423

 

The Committee is recommended to note the report as background to its discussion with the Deputy Mayor, Richard Barnes AM, about the Mayor’s Annual Equality Report 2009/2010.

Additional documents:

Minutes:

5.1  The Committee received the report of the Executive Director of Secretariat.

 

5.2  The following people attended the meeting to answer the Committee’s questions on the Mayor’s Annual Equality Report 2009/2010:

 

·  Richard Barnes, Deputy Mayor of London; and

·  Terry Day, Manager, Diversity and Social Policy.

 

5.3  A transcript of this  ...  view the full minutes text for item 5.

6.

Summary List of Actions pdf icon PDF 131 KB

Report of the Executive Director of Secretariat

Contact: Teresa Young (teresa.young@london.gov.uk or Joanna Brown (joanna.brown@london.gov.uk), both on telephone number 020 7983 6559.

 

(a)  The Committee is recommended to note the completed and outstanding actions arising from the previous meetings of the Committee, as listed in the report; and

 

(b)  The Committee is recommended to note:

 

(i)  Appendix 1 – The letter from the Chief Executive to Len Duvall AM, dated 1 December 2010, in respect of payments to interim/temporary members of staff (Pages 25 to 26 of the appendix to the letter are attached for Members of the Committee only and are exempt from publication by virtue of paragraph 1 of Schedule 12A of Section 100I of the Local Government Act 1972 in that they relate to information relating to an individual);

 

(ii)  Appendix 2 – The letter from the Chief Executive to the Chair of the Committee, dated 22 December 2010, in respect of payments to interim/temporary members of staff;

 

(iii)  Appendix 3 – The letter from the Chair of the Committee to the Director of Marketing, dated 6 January 2011, in respect of People’s Question Time;

 

(iv)  Appendix 4 – The letter from the Chair of the  ...  view the full agenda text for item 6.

Additional documents:

Minutes:

6.1  The Committee considered the report of the Executive Director of Secretariat that set out the completed and outstanding actions arising from the previous meetings of the Committee.

 

6.2  Len Duvall AM raised concerns in relation to Appendix 1 to the item (the letter from the Chief Executive to Len  ...  view the full minutes text for item 6.

7.

Action Taken by the Chair Under Delegated Authority pdf icon PDF 75 KB

Report of the Executive Director of Secretariat

Contact: Joanna Brown, Joanna.brown@london.gov.uk or Teresa Young, teresa.young@london.gov.uk, both on telephone number 020 7983 6559.

 

The Committee is recommended to note the action taken under delegated authority by the Chair of this Committee and the Chair of the Assembly, as set out below:

 

(a)  By the Chair of this Committee to consult the Mayor on the proposed changes to Standing Orders (set out in the Chair’s letter to the Mayor attached at Appendix 1 and the Mayors’ response is attached at Appendix 2 to the report) and thereafter to send the amended Standing Orders to the Assembly for ratification and formal adoption by the Assembly;

 

(b)  By the Chair of the London Assembly to agree that the Assembly will co-host with the Mayor the Greater London Authority’s Holocaust Memorial Day on 25 January 2011;

 

(c)  By the Chair of the London Assembly to approve a briefing to be sent to London Members of Parliament in advance of the Second Reading of the Localism Bill (attached at Appendix 3 to the report);

 

(d)  By the Chair of the London Assembly to approve written evidence to the Public Bill Committee on the Police Reform  ...  view the full agenda text for item 7.

Additional documents:

Minutes:

7.1  The Committee received the report of the Executive Director of Secretariat, which set out the actions taken by the Chair of the Business Management and Administration Committee (BMAC) and the Chair of the Assembly under delegated authority.

 

7.2  Resolved:

 

(a)  That the action taken by the Chair of the  ...  view the full minutes text for item 7.

8.

Shared Services: Consultation on Shared Internal Audit Function and Quarterly Update pdf icon PDF 90 KB

Report of the Executive Director of Resources

Contact: David Gallie, david.gallie@london.gov.uk, 020 7983 4968.

 

The Committee is recommended, prior to the Mayor’s Decision under section 401A of the Greater London Authority Act, to give comments on the Metropolitan Police Authority’s (MPA) Shared Service Proposal for Greater London Authority (GLA) Internal Audit, which proposes that the MPA discharge the GLA’s internal audit function from 1 April 2011.

Additional documents:

Minutes:

9.

Scrutiny of the Mayor's New Functions in Relation to Civil Contingency Arrangements in London pdf icon PDF 81 KB

Report of the Executive Director of Secretariat

Contact: Mark Roberts, mark.roberts@london.gov.uk, 020 7983 4428.

 

The Committee is recommended to:

 

Agree to allocate responsibility for the scrutiny of the Mayor’s new civil contingency functions to the Business Management and Administration Committee (BMAC) or the Health and Public Services Committee; and

 

Subject to the decision above, agree that the following term  of reference be added to either BMAC or the Health and Public Services Committee’s Terms of Reference:

 

To scrutinise issues relating to civil contingency arrangements in London.

Minutes:

9.1  The Committee received the report of the Executive Director of Secretariat, which asked the Committee to decide on how the Assembly’s scrutiny of the Mayor’s new functions in relation to civil contingency arrangements in London would be carried out.

 

9.2  Richard Barnes AM declared an interest as the Chair  ...  view the full minutes text for item 9.

10.

Review of Changes to Greater London Authority's Structures and Establishment pdf icon PDF 92 KB

Report of the Executive Director of Secretariat

Contact: Janet Hughes, janet.hughes@london.gov.uk, 020 7983 4423.

 

The Committee is recommended:

 

(a)  Agree to review changes to the Greater London Authority’s structure and establishment since the Organising for Delivery (OfD) structure was agreed in July 2009.  The proposed terms of reference of the review are:

 

a.  To assess the impact and effectiveness of the OfD structure and subsequent changes to the GLA’s structure and establishment.

 

b.  Identify the key lessons to be learned and identify issues to be addressed during future changes to the GLA’s structure and establishment.

 

(b)  To request the Head of Paid Service to provide information as set out in the report in order to inform the Committee’s review.

 

Minutes:

10.1  The Committee received the report of the Executive Director of Secretariat which proposed terms of reference for the Committee’s review of the changes in the GLA’s structure and establishment that had taken place since the Organising for Delivery (OfD) structure was agreed in July 2009.

 

10.2  The  ...  view the full minutes text for item 10.

11.

Secretariat Quarterly Monitoring Quarter 3 - 2010/11 pdf icon PDF 120 KB

Report of the Executive Director of Secretariat

Contact: Janet Hughes, janet.hughes@london.gov.uk, 020 7983 4423.

 

The Committee is recommended to note the core Secretariat’s performance and budget monitoring information for the third quarter of 2010/11 (1 October to 31 December 2010).

Minutes:

11.1  The Committee received the report of the Executive Director of Secretariat, which presented an overview of the performance and output of the Assembly and core Secretariat for the period October to December 2010.

 

11.2  Resolved:

 

That the core Secretariat’s performance and budget monitoring information for the third quarter of  ...  view the full minutes text for item 11.

12.

Work Programme for the Business Management and Administration Committee 2010/11 pdf icon PDF 78 KB

Report of the Executive Director of Secretariat

Contact: Teresa Young (teresa.young@london.gov.uk or Joanna Brown (joanna.brown@london.gov.uk), both on telephone number 020 7983 6559.

 

The Committee is recommended to note the progress on its work programme for 2010/11 and identify any additional issues it wishes to consider at future meetings.

Minutes:

12.1  The Committee considered the report of the Executive Director of Secretariat, which updated it on the progress of its work programme for the remainder of the 2010/11 Assembly year.

 

12.2  The Chair advised that the work programme should be updated to include a review at the 1 March 2011  ...  view the full minutes text for item 12.

13.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on 1 March 2011 at 10.00am in Committee Room 5 at City Hall.

Minutes:

13.1  The next meeting of the Committee would be held on 1 March 2011 at 10am in Committee Room 5 at City Hall.

14.

Close of Meeting

Minutes:

14.1  The meeting ended at 11.38am.

15.

Any Other Business the Chair Considers Urgent

Minutes:

15.1  The Chair was asked, on behalf of the Committee, to express condolences to the Senior Legal Adviser to the London Assembly in respect of his recent bereavement.

 

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