Agenda and minutes
Business Management and Administration Committee
Tuesday 30 November 2010 10.00 am

Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Joanna Brown or Teresa Young, Senior Committee Officers; telephone: 020 7983 6559; email:  joanna.brown@london.gov.uk;or  teresa.young@london.gov.uk; Minicom: 020 7983 4458 

Items
No. Item

1.

Election of Chair

Minutes:

1.1  In the absence of the Chair (who had given apologies for lateness due to the weather conditions) and the Deputy Chair (who had given apologies due to being unwell) and at the request of the Clerk who opened the meeting as required at 10.00am and called for nominations in  ...  view the full minutes text for item 1.

2.

Apologies for Absence and Chair's Announcements

To receive any apologies for absence and any announcements from the Chair.

Minutes:

2.1  Apologies for absence were received from Caroline Pidgeon AM and Brian Coleman AM.

3.

Declarations of Interests pdf icon PDF 58 KB

The Committee is recommended to:

 

(a)  Note the list of memberships of functional bodies and London Borough Councils, as set out in the table at Item 2;

 

(b)  Note the gifts and hospitality received by Members, as set out on the Authority’s gifts and hospitality register; and

 

(c)  That all Members declare any other personal or personal prejudicial interests in specific items listed on the agenda over and above those items listed in the table above and including any interests arising from gifts or hospitality received within the previous three years or from the date of election to the London Assembly, whichever is the later, which are not at the time of this meeting reflected on the Authority’s register of gifts and hospitality.

Minutes:

3.1  Resolved:

 

(a)  That the list of memberships of functional bodies and London Borough Councils, as set out in the table at Item 2 of the agenda be noted;

 

(b)  That the gifts and hospitality received by Members, as set out on the Authority’s gifts and hospitality register be noted;  ...  view the full minutes text for item 3.

4.

Minutes

Minutes:

5.

Summary List of Actions pdf icon PDF 130 KB

Report of the Executive Director of Secretariat

Contact: Teresa Young, teresa.young@london.gov.uk and Joanna Brown, joanna.brown@london.gov.uk, both on telephone number 020 7983 6559.

 

(a)  The Committee is recommended to note the completed and outstanding actions arising from the previous meetings of the Committee.

 

(b)  The Committee is recommended to note:

 

(i)  The letter from the Chair to the Mayor in relation to the Democratic Services Shared Services outline business case, dated 3 November 2010 (attached at Appendix1 to the report);

(ii)  The letter from the Chair to the Head of Paid Service in relation to the London Resilience Team, dated 28 October 2010 (attached at Appendix 2 to the report);

(iii)  The letter from the Chair to the Secretary of State for Communities and Local Government, dated 28 October 2010 (attached at Appendix 3 to the report);

(iv)  The letter from the Assistant Director of Human Resources and Organisational Development to the Chair, dated 23 October 2010 (attached at Appendix 4 to the report);

(v)  The letter from the Chair to the Head of Paid Service in relation to the Annual Pay Award, dated 28 October 2010 (attached at Appendix 5 to the report);

(vi)  The letter from the  ...  view the full agenda text for item 5.

Additional documents:

Minutes:

5.1  The Committee considered the report of the Executive Director of Secretariat that set out the completed and outstanding actions arising from the previous meetings of the Committee.

 

5.2  Resolved:

 

(a)  That the completed and outstanding actions arising from the previous meeting of the Committee, be noted;

 

  (b)  That the  ...  view the full minutes text for item 5.

6.

Action taken by the Chair of the Assembly and Chair of the Business Management and Administration Committee Under Delegated Authority pdf icon PDF 81 KB

Report of the Executive Director of Secretariat

Contact: Teresa Young teresa.young@london.gov.uk and Joanna Brown, joanna.brown@london.gov.uk), both on telephone number 020 7983 6559. 

 

The Committee is recommended to:

 

(a)  Note the action taken under delegated authority by the Chair of the Assembly in respect of sending an Assembly agreed response to the Government’s White Paper on the National Health Service; and

 

(b)  Note the action take under delegated authority by the Chair of the Business Management and Administration Committee in respect of responding to the Government consultation on a new Code of Recommended Practice on Local Authority Publicity.

 

(c)  By the Chair of the Assembly to agree to co-host with the Mayor the Greater London Authority and City Hall Branch of the Royal British Legion’s Remembrance Service on 12 November 2010 at City Hall.

Additional documents:

Minutes:

6.1  The Committee received the report of the Executive Director of Secretariat that set out the action taken under delegated authority by the Chair of the Assembly and the Chair of BMAC since the last meeting of the Committee.

 

6.2  The Senior Legal Adviser to the Assembly updated the Committee  ...  view the full minutes text for item 6.

7.

Creation and Deletion of Posts pdf icon PDF 103 KB

Report of the Head of Paid Service

Contact: Juliette Carter, juliette.carter@london.gov.uk and telephone 020 7983 4194.

 

The Committee is recommended to respond to the consultation on the proposed changes to the staffing structure of the Greater London Authority, in accordance with the Head of Paid Service Protocol.

Additional documents:

Minutes:

7.1  The Committee considered the report of the Head of Paid Service, which proposed changes to the staffing structure of the Executive Office, the Secretariat and the Mayor’s Office of the Greater London Authority.

 

  Executive Office

 

7.2  The Chief Executive, as Head of Paid Service, stated that the Executive Directors  ...  view the full minutes text for item 7.

8.

Workforce and Complaints Report Update pdf icon PDF 102 KB

Report of the Head of Paid Service

Contact: Juliette Carter, juliette.carter@london.gov.uk and telephone 020 7983 4194.

 

The Committee is recommended to note the report.

Additional documents:

Minutes:

8.1  The Committee considered a report of the Head of Paid Service, which set out an update of the workforce report for the six month period 31 March 2010 to 30 September 2010 and which incorporated the complaints monitoring report.

 

8.2  Richard Barnes AM asked about the progress on implementing  ...  view the full minutes text for item 8.

9.

GLA Job Evaluation System pdf icon PDF 83 KB

Report of the Executive Director of Resources and Head of Paid Service

Contact: Juliette Carter, juliette.carter@london.gov.uk and telephone 020 7983 4194.

 

The Committee is recommended to note the report.

Minutes:

9.1  The Committee considered a report of the Head of Paid Service, which explained how the GLA’s job evaluation system worked. 

 

9.2  Richard Barnes AM asked for clarification in respect of how the job evaluation process translated information on particular posts into specific pay grades.  The Assistant Director of Human  ...  view the full minutes text for item 9.

10.

Draft Committee Timetable 2011/12 pdf icon PDF 59 KB

Report of the Executive Director of Secretariat

Contact:  Dale Langford, dale.langford@london.gov.uk and telephone 020 7983 4415.

 

The Committee is recommended to approve in principle the draft timetable of provisional London Assembly and committee meetings for the 2011/12 year, noting that the final programme of meetings is subject to related decisions by the London Assembly to be taken at the Annual Meeting in May 2011.

Additional documents:

Minutes:

10.1  The Committee received the report of the Executive Director of Secretariat, which attached the draft committee timetable for 2011/12.

 

10.2  The Chair suggested that the draft timetable be referred to an informal meeting of party Group Leaders to discuss the committee arrangements, given that the Assembly would have additional  ...  view the full minutes text for item 10.

11.

Internet Connectivity Through TfL pdf icon PDF 73 KB

Report of the Executive Director of Resources

Contact: David Munn, david.munn@london.gov.uk and telephone 020 7983 6531.

 

The Committee is recommended to:

 

Give comments on the “GLA Internet Connectivity through TfL” outline business case, which proposes the establishment of administrative arrangements for the discharge by TfL of the GLA’s Internet Connectivity function, prior to the Mayor’s Decision under section 401A of the Greater London Authority Act.

Additional documents:

Minutes:

11.1  The Committee considered a report of the Executive Director of Resources.

 

11.2  The Committee sought assurance that there would be a seamless transition to internet connectivity through Transport for London (TfL) and it was assured that much work was being undertaken to ensure that would be the case.

 

11.3  ...  view the full minutes text for item 11.

12.

Proposed Amendments to Standing Orders in Relation to Petitions pdf icon PDF 69 KB

Report of the Executive Director of Secretariat

Contact: Paul McArthur, paul.mcarthur@london.gov.uk and telephone 020 7983 4507.

 

The Committee is recommended to delegate authority to the Chair to consult the Mayor on the proposed changes to Standing Orders and thereafter to send the amended Standing Orders to the Assembly for ratification and formal adoption by the Assembly.

Additional documents:

Minutes:

12.1  The Committee received a report of the Executive Director of Secretariat, which proposed that the Authority’s Standing Orders relating to the presentation of petitions to the London Assembly (Standing Orders 3.20 and 3.21) be amended, as set out in the Appendix to the report.  The changes would mean that  ...  view the full minutes text for item 12.

13.

Work Programme for the Business Management and Administration Committee 2010/11 pdf icon PDF 79 KB

Report of the Executive Director of Secretariat

Contact: Teresa Young teresa.young@london.gov.uk and Joanna Brown, joanna.brown@london.gov.uk, both on telephone number 020 7983 6559.

 

The Committee is recommended to note the progress on its work programme for 2010/11 and identify any additional issues it wishes to consider at future meetings.

Minutes:

13.1  The Committee received a report of the Executive Director of Secretariat.

 

13.2  The Committee noted that the work programme would be updated to include a scrutiny proposal on what the consequences of Organising for Delivery had been, including job evaluation, management salary scales and benchmarks.

 

13.3  Richard Barnes AM  ...  view the full minutes text for item 13.

14.

Date of Next Meeting

The next meeting of the Committee is scheduled to be held on Thursday, 16 December 2010 at 10am in Committee Room 5 at City Hall.

Minutes:

14.1  The next meeting of the Committee would be held on Thursday, 16 December 2010 at 10am in Committee Room 5 at City Hall.

15.

Any Other Business the Chair Considers Urgent

Minutes:

15.1  There were no additional items of urgent business.

16.

Close of Meeting pdf icon PDF 143 KB

Additional documents:

Minutes:

The meeting ended at 11.50am.

 

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