Agenda and minutes
Audit Panel - Wednesday 22 October 2014 2.30 pm
Venue: Committee Room 5, City Hall, The Queen's Walk, London, SE1 2AA. View directions
Contact: David Hoilette, Committee Assistant; telephone: 020 7983 4306; email: [email protected]
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Apologies for Absence and Chairman's Announcements To receive any apologies for absence and any announcements from the Chair. Minutes: 1.1 An apology for absence was received from Roger Evans AM, Deputy Chairman. |
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Declarations of Interests PDF 86 KB The Panel is recommended to:
(a) That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests;
(b) Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and
(c) Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and any necessary action taken by the Member(s) following such declaration(s). Minutes: 2.1 Resolved:
That the list of Assembly Members’ appointments, as set out in the table at item 2, be noted as disclosable pecuniary interests.
2.2 It was noted that during the discussion on Agenda Item 5 (External Audit Reports), the Chairman declared a non-pecuniary interest as he had been Deputy ... view the full minutes text for item 2. |
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The Panel is recommended to confirm the minutes of the meeting of the Audit Panel held on 15 July 2014 to be signed by the Chair as a correct record. Minutes: 3.1 Resolved:
That the minutes of the meeting of the Audit Panel held on 15 July 2014 be signed by the Chairman as a correct record. |
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Summary List of Actions PDF 57 KB Report of the Executive Director of Secretariat Contact: David Hoilette, [email protected],
telephone 020 7983 4306. Minutes: 4.1 The Panel received the report of the Executive Director of Secretariat. 4.2 Resolved: That the completed action arising from the previous meeting of the Audit Panel be noted.
4.3 At this point during the proceedings, the Chairman stated that, in accordance with Standing Order 2.2D and with the consent ... view the full minutes text for item 4. |
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Internal Audit Reports PDF 87 KB Report of the Executive Director of Resources Contact: Tom Middleton, [email protected], telephone: 020 7983 4257
The Panel is recommended to note:
(a) The contents of recent internal audit reports attached to the report at Appendices 1a to 1d;
(b) The internal audit follow up reports attached to the report at Appendices 2a to 2f; and
(c) The Progress report at Appendix 3.
The following appendices are attached to the report.
Additional documents:
Minutes: 5.1 The Panel received the report of the Executive Director of Resources. Appended to the report were: four internal audit reports (all of which had received adequate assurance); six follow up reports (of which five had received substantial assurance and one had received adequate assurance); and the internal audit progress ... view the full minutes text for item 5. |
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The Panel’s discussion on the Internal Audit Reports continues after its discussion on the External Auditor’s GLA and GLA Group Audit Results Report 2013/14 below. |
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External Auditor's GLA and GLA Group Audit Results Report 2013/14 PDF 61 KB Report of the Executive Director of Resources Contact: Tom Middleton; email: [email protected]; telephone 020 7983 4257
The Panel is recommended to note the External Auditor’s GLA and GLA Group Audit Results Report 2013-2014. Additional documents: Minutes: 6.1 The Panel received the report of the Executive Director of Resources. 6.2 The External Auditor introduced the report. The External Auditor stated that the accounts had now been signed off. 6.3 The External Auditor highlighted the accounting judgements and issues arising for the GLA and GLA Group (page 30 ... view the full minutes text for item 6. |
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Internal Audit Reports Minutes: 7.1 The Audit Panel considered the following recent audit reports (attached at Appendices 1b and 1c to the report): · Review of Procurement Framework (Appendix 1b); and · Performance Management Analytical Review (Appendix 1c). Review of Procurement Framework 7.2 The Chairman sought assurance that the procurement framework provided value for money. The ... view the full minutes text for item 7. |
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Report of the Executive Director of Resources Contact: Tom Middleton, [email protected], telephone: 020 7983 4257
The Panel is recommended to note the corporate risk register. Additional documents:
Minutes: 8.1 The Panel received the report of the Executive Director of Resources. 8.2 The Head of Governance and Resilience stated that the Head of Paid Service and Executive Director for Resources were personally involved with managing the risks arising from the LLDC’s work. 8.3 Resolved: That the corporate risk register ... view the full minutes text for item 8. |
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Report of the Executive Director of Resources Contact: Doug Wilson, [email protected], telephone: 020 7983 4968
The Panel is recommended to note the taxable benefits and expenses submitted by the Mayor, London Assembly Members and senior staff during the period 1 April 2014 to 31 August 2014. Additional documents:
Minutes: 9.1 The Panel received the report of the Executive Director of Resources. 9.2 Resolved: That the taxable benefits and expenses submitted by the Mayor, London Assembly Members and senior staff during the period 1 April 2014 to 31 August 2014, be noted. |
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Register of Gifts and Hospitality - Mayor and Assembly Members PDF 87 KB Report of the Monitoring Officer Contact: Ed Williams, [email protected], telephone 020 7983 4399.
The Panel is recommended to note the report and the contents of Appendix 1, which sets out gifts and hospitality declared by the Mayor and Members of the London Assembly in the period from 1 February 2014 (10am) until 1 September 2014 (10am). Additional documents:
Minutes: 10.1 The Panel received the report of the Monitoring Officer. 10.2 Resolved: That the report and contents of Appendix 1, which sets out gifts and hospitality declared by the Mayor and Members of the London Assembly for the period 1 February 2014 (10am) until 1 September 2014 (10am), be noted. ... view the full minutes text for item 10. |
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Register of Gifts and Hospitality - Senior Staff PDF 93 KB Report of the Monitoring Officer Contact: Ed Williams, [email protected], telephone 020 7983 4399.
The Panel is recommended to note the declared gifts and hospitality by (i) staff directly appointed by the Mayor under section 67(1) of the Greater London Authority Act 1999 (as amended) and (ii) senior staff appointed by the Head of Paid Service, namely staff at Head of Unit level and above, during the period from 1 February 2014 (10am) to 1 September 2014 (10am). Additional documents:
Minutes: 11.1 The Panel received the report of the Monitoring Officer. 11.2 Resolved: That the declared gifts and hospitality by: (i) staff directly appointed by the Mayor under 67(1) of the Greater London Authority Act 1999 (as amended); and (ii) senior staff appointed by the Head of Paid Service, ... view the full minutes text for item 11. |
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Work Programme for the Audit Panel 2014/15 PDF 69 KB Report of the Executive Director of Secretariat Contact: David Hoilette, [email protected], telephone: 020 7983 4306.
The Panel is recommended to approve its work programme for the remainder of the 2014/15 Assembly year and identify any additional issues it wishes to consider at future meetings. Minutes: 12.1 The Panel received the report of the Executive Director of Secretariat. 12.2 The Executive Director of Resources stated that he would submit a report to the Panel’s next meeting on 10 December 2014 on the local Audit and Accountability Act 2014, which would set out the future requirements for ... view the full minutes text for item 12. |
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Date of Next Meeting The next meeting of the Panel is scheduled for 10 December 2014 at 2.00pm in Committee Room 5. Minutes: 13.1 The next meeting of the Audit Panel was scheduled for 10 December 2014 at 2.00pm in Committee Room 5. |
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Any Other Business the Chairman Considers Urgent Minutes: 14.1 There was no other business the Chairman considered urgent. |
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Close of Meeting Minutes: 15.1 The meeting ended at 4.10pm. |