Agenda and minutes
Audit Panel - Wednesday 22 October 2014 2.30 pm

1.1  An apology for absence was received from Roger Evans AM, Deputy Chairman.

The Panel is recommended to:

(a)  That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests;

(b)   Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and

(c)   Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and any necessary action taken by the Member(s) following such declaration(s).

2.1  Resolved:

  That the list of Assembly Members’ appointments, as set out in the table at item 2, be noted as disclosable pecuniary interests.

2.2  It was noted that during the discussion on Agenda Item 5 (External Audit Reports), the Chairman declared a non-pecuniary interest as he had been Deputy  ...  view the full minutes text for item 2.

The Panel is recommended to confirm the minutes of the meeting of the Audit Panel held on 15 July 2014 to be signed by the Chair as a correct record.

3.1  Resolved:

That the minutes of the meeting of the Audit Panel held on 15 July 2014 be signed by the Chairman as a correct record.

Report of the Executive Director of Secretariat

Contact: David Hoilette, [email protected], telephone 020 7983 4306.

The Panel is recommended to note the completed action arising from the previous meeting of the Audit Panel.

4.1  The Panel received the report of the Executive Director of Secretariat.

4.2  Resolved:

That the completed action arising from the previous meeting of the Audit Panel be noted.

4.3  At this point during the proceedings, the Chairman stated that, in accordance with Standing Order 2.2D and with the consent  ...  view the full minutes text for item 4.

Report of the Executive Director of Resources

Contact: Tom Middleton, [email protected], telephone: 020 7983 4257

The Panel is recommended to note:

(a)   The contents of recent internal audit reports attached to the report at Appendices 1a to 1d;

(b)  The internal audit follow up reports attached to the report at Appendices 2a to 2f; and

(c)  The Progress report at Appendix 3.

The following appendices are attached to the report.

5.1  The Panel received the report of the Executive Director of Resources. Appended to the report were: four internal audit reports (all of which had received adequate assurance); six follow up reports (of which five had received substantial assurance and one had received adequate assurance); and the internal audit progress  ...  view the full minutes text for item 5.

The Panel’s discussion on the Internal Audit Reports continues after its discussion on the External Auditor’s GLA and GLA Group Audit Results Report 2013/14 below.

Report of the Executive Director of Resources

Contact: Tom Middleton; email: [email protected]; telephone 020 7983 4257

The Panel is recommended to note the External Auditor’s GLA and GLA Group Audit Results Report 2013-2014.

6.1  The Panel received the report of the Executive Director of Resources.

6.2  The External Auditor introduced the report.  The External Auditor stated that the accounts had now been signed off. 

6.3  The External Auditor highlighted the accounting judgements and issues arising for the GLA and GLA Group (page 30  ...  view the full minutes text for item 6.

7.1  The Audit Panel considered the following recent audit reports (attached at Appendices 1b and 1c to the report):

·  Review of Procurement Framework (Appendix 1b); and

·  Performance Management Analytical Review (Appendix 1c).

  Review of Procurement Framework

7.2   The Chairman sought assurance that the procurement framework provided value for money.  The  ...  view the full minutes text for item 7.

Report of the Executive Director of Resources

Contact: Tom Middleton, [email protected], telephone: 020 7983 4257

The Panel is recommended to note the corporate risk register.

8.1  The Panel received the report of the Executive Director of Resources.

8.2  The Head of Governance and Resilience stated that the Head of Paid Service and Executive Director for Resources were personally involved with managing the risks arising from the LLDC’s work.

8.3  Resolved:

  That the corporate risk register  ...  view the full minutes text for item 8.

Report of the Executive Director of Resources

Contact: Doug Wilson, [email protected], telephone: 020 7983 4968

The Panel is recommended to note the taxable benefits and expenses submitted by the Mayor, London Assembly Members and senior staff during the period 1 April 2014 to 31 August 2014.

9.1  The Panel received the report of the Executive Director of Resources.

9.2  Resolved:

That the taxable benefits and expenses submitted by the Mayor, London Assembly Members and senior staff during the period 1 April 2014 to 31 August 2014, be noted.

Report of the Monitoring Officer

Contact: Ed Williams, [email protected], telephone 020 7983 4399.

The Panel is recommended to note the report and the contents of Appendix 1, which sets out gifts and hospitality declared by the Mayor and Members of the London Assembly in the period from 1 February 2014 (10am) until 1 September 2014 (10am).

10.1  The Panel received the report of the Monitoring Officer.

10.2  Resolved:

That the report and contents of Appendix 1, which sets out gifts and hospitality declared by the Mayor and Members of the London Assembly for the period 1 February 2014 (10am) until 1 September 2014 (10am), be noted.  ...  view the full minutes text for item 10.

Report of the Monitoring Officer

Contact: Ed Williams, [email protected], telephone 020 7983 4399.

The Panel is recommended to note the declared gifts and hospitality by (i) staff directly appointed by the Mayor under section 67(1) of the Greater London Authority Act 1999 (as amended) and (ii) senior staff appointed by the Head of Paid Service, namely staff at Head of Unit level and above, during the period from 1 February 2014 (10am) to 1 September 2014 (10am).

11.1  The Panel received the report of the Monitoring Officer.

11.2  Resolved:

  That the declared gifts and hospitality by: (i) staff directly appointed by the Mayor under 67(1) of the Greater London Authority Act 1999 (as amended); and (ii) senior staff appointed by the Head of Paid Service,  ...  view the full minutes text for item 11.

Report of the Executive Director of Secretariat

Contact: David Hoilette, [email protected], telephone: 020 7983 4306.

The Panel is recommended to approve its work programme for the remainder of the 2014/15 Assembly year and identify any additional issues it wishes to consider at future meetings.

12.1  The Panel received the report of the Executive Director of Secretariat.

12.2  The Executive Director of Resources stated that he would submit a report to the Panel’s next meeting on 10 December 2014 on the local Audit and Accountability Act 2014, which would set out the future requirements for  ...  view the full minutes text for item 12.

The next meeting of the Panel is scheduled for 10 December 2014 at 2.00pm in Committee Room 5.

13.1  The next meeting of the Audit Panel was scheduled for 10 December 2014 at 2.00pm in Committee Room 5.

14.1  There was no other business the Chairman considered urgent.

15.1  The meeting ended at 4.10pm.