DD2044 Procurement and Award of UKMap & UKBuildings Data

1.1 The GLA is constantly seeking to improve the quality of its analytics and modelling to inform the development of policy and also its investment programmes. Traditionally, information about land use or existing building stock has been modelled down from borough or ward-level totals. The combination of UKMap and UKBuildings datasets will allow the GLA to model up from building-level data providing more accurate results.

1.2 UKMap is a highly detailed mapping database, accurately locating buildings and other features. For each of the features it contains background information including:
- points of interest;
- heights;
- land use; and
- housing above retail.

It will be linked to our definitive buildings and address databases from Ordnance Survey which don’t contain these background details

1.3 UKBuildings provides supplementary information about buildings in particular:
- floor area;
- type and age of property;
- identifies mixed use buildings;
- number of floors; and
- detail use categories.

1.4 UKMap is already in use by TfL, London Fire Brigade and the Metropolitan Police. The data will help to inform a number of studies and pieces of work carried out by the GIS team with colleagues from planning and environment teams. Specific examples include:

- informing the review of housing density contours;
- informing the London Energy Plan (identifying the potential of retrofit programmes);
- Town Centre Healthcheck; and
- assisting with cross-checking of data for London Land Commission.

1.5 With the assistance of TfL Procurement, a mini competition was conducted via the TfL Reseller Framework. The responses were evaluated in accordance with the stipulated evaluation criteria. Probrand was the successful supplier as they provided the most competitive pricing. This contract includes the initial supply of data in 2016/17 and updates at 6 monthly periods in 2017/18 and 2018/19. The contract with also include a break clause after the first year as GLA currently does not have funding for the total three year period.

1.6 The price includes:

- UKMap data for the GLA area including residential and non-residential building detail for the GLA area;
- Boroughs and contractor licences (annual corporate licence for internal use. Data licenced for use by boroughs and contractors for GLA related work only. Derived data may be published provided source data is acknowledged and is not directly accessible); and
- UKMap data includes latest aerial imagery and near infra-red (NIR) data. This is planned for 2016 but is subject to suitable flying conditions and air traffic control restrictions.

2.1 The objective is to obtain a dataset which will provide a valuable source of data on land use throughout London.

2.2 The data is initially required for the studies listed in 1.4 but, once purchased, it will find extensive use in other upcoming projects.

2.3 The data will be used in the GLA’s GIS and will be accessible for use throughout the GLA.

3.1 The GLA is a public authority which must comply with the Public Sector Equality Duty set out in section 149 (1) Equality Act 2010. This provides that, in the exercise of their functions, public authorities must have due regard to the need to:

• Eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by or under the Equality Act 2010;
• Advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it; and
• Foster good relations between persons who share a relevant protected characteristic and persons who do not share it.

3.2 The obligation in section 149(1) is placed upon the Mayor, as decision maker. Due regard must be had at the time a particular decision is being considered. The duty is non-delegable and must be exercised with an open mind.

3.3 The data will be used to ensure access to jobs across different parts of London and that vibrant Town Centres are maintained in outer as well as inner London.

4.1 Possible risk is that the data is not delivered.
Mitigation – the initial data will be supplied as a single package and payment will be made after the supply of the data.

4.2 Possible risk is that there are – Missing tiles or tiles are out of order.
Mitigation – The supplier has their own Quality Assurance processes, however, the GLA GIS team will devise and carry out their own checks on receipt of the data

4.3 Links to Mayoral strategies and priorities – The data will support work on brownfield land, major developments and housing. The data will form part of the evidence base required to develop and support the London Plan.

4.4 Impact assessments and consultations – The impact of not making this purchase is that decisions will not be able to be made or will be made on out-of-date information. There is no financial impact of making the decision as it has already been profiled in the 2016/17 budget.

5.1 Approval is being sought for expenditure of up to £138,215 for the procurement of UKMap and UKBuildings for the GLA area. The contract will be for a three year period form 2016/17 to 2018/19, with a break clause after the first year. The Intelligence Unit will review the GLA use of the database after the first year before deciding to renew the contract for a further two year with no break clause as stipulated by the provider.

5.2 The budget for future years cannot be guaranteed at this stage, and is subject to approval as part of the budget setting process in 2017/18 and 2018/19. If budget is not allocated for this contract the costs would have to be met from within the Intelligence Unit.

5.3 The costs for this procurement will be met from a number of different budget sources as listed below.

5.4 The costs will be managed by the Intelligence Unit.

6.1 The GLA’s principal purposes, under section 30 of the Greater London Authority Act 1999, are promoting economic development and wealth creation, promoting social development, and promoting the improvement of the environment, all in Greater London. The GLA has power to do anything which it considers will further any one or more of its principal purposes.

6.2 Sections 1 to 4 of this report indicates:

• that the decision requested falls within the GLA’s statutory powers to do things considered to further, or which are facilitative of, conducive or incidental to the discharge of, its general functions; and
• that due regard has been had to the principle that there should be equality of opportunity for all people further details on equalities are set out in section 3 above) and to the duty under section 149 of the 2010 Act to have due regard to the need to eliminate unlawful discrimination, harassment and victimisation as well as to advance equality of opportunity and foster good relations between people who share a protected characteristic and those who do not .

6.3 The Authority also has a subsidiary power pursuant to Section 34 of the Act. This gives the Mayor the authority to do anything which is calculated to facilitate or, is conducive or incidental to the exercise of any of the statutory functions of the Authority.

6.4 Under Section 4.1 of the GLA's Contracts and Funding Code (the "Code")) this requires the GLA to undertake a formal tender process or make a call off from an accessible framework for procurements with a value between £10,000 and £150,000. As noted in paragraph 1.6, officers have undertaken a call off from a suitable framework. Officers must ensure that an appropriate contractual document is put in place.